2.7B18. Contents
For books, give some type of contents note for items contained:
1. when required by specific rules (e.g., 1.1B10, 1.1G1, 21.7B);
2. when necessary to justify an added entry for an item not mentioned in the body of the entry;
3. when the publication is in two or more volumes and each volume has a title of its own. (Exception: Do not add the title to bibliographic records for nonroman scripts that are represented by both nonromanized cards and machine-readable romanized records if the titles are analyzable);
4. when the cataloger has created a single bibliographic record that covers a number of ephemeral publications; (FN 1 )
5. when a one-volume collection contains no more than 12 titles and the title and statement of responsibility area does not adequately cover the contents of the item; in case of doubt, give a contents note. (Exception: Do not apply the provisions of this paragraph to bibliographic records for nonroman scripts that are represented by both nonromanized cards and machine-readable romanized records.)
6. when the publication contains items of particular importance that need stressing; cases that should be routinely considered as being important are:
a. summaries in languages other than that of the text;
b. bibliographies and bibliographic references, discographies, and filmographies (except for any that are obviously of little value), and indexes;
c. appendices, provided they contains important matter;
d. volumes separating text form plates, text from maps, text from commentary, etc.;
e. errata slips that are not printed as part of the publication.
More unusual situations should be evaluated on a case-by-case basis with the aim of providing access to material not implied by the rest of the description.
Informal Contents Note:
Use an informal contents note for any of the following: selected parts of an item (generally no more than three); summaries in languages other than that of the text; bibliographies, discographies, and filmographies; appendices; and errata slips. (If such information is already recorded in the body of the entry, however, do not make a separate note for it.) Give pagination or foliation unless the texts are scattered through the publication.
For the types of contents notes shown in the following examples, generally prefer a standardized construct, rather than a quotation from the book.
See Bibliography Note and Indexes below for special information about these types of notes.
Formal Contents Note:
Transcribe a formal contents note as follows:
1. Begin the note with "Contents" or "Partial contents" (without quotation marks), followed by a colon-space.
2. Record the title proper that appears in the table of contents, unless another source gives a more authoritative account of the data; however, if the title appears on the title page, normally use the title page title; give other title information only when the title proper would be meaningless without it.
3. Include a first statement of responsibility (cf. 1.1F) if it differs in fact from the statement included in the body of the entry; omit names according to 1.1F5.
4. Omit introductions already included in the body of the entry; generally omit prefatory and similar matter.
5. For publications in one volume:
a. omit chapter and section numbering;
b. if the extent of the part being listed occupies a disproportionately large portion of the publication, include the extent within parentheses after the title (or after the title and statement of responsibility); record an unnumbered page or leaf within brackets;
c. separate the items with a space-dash-space.
6. For publications in two or more volumes
a. give the volume designation that is found on the item, except use appendix B abbreviations for the terms and substitute arabic numerals for roman; if there is no abbreviation for the term, give only the number if the term is long; if the roman numeral is required for clarity, retain it; separate the volume designation from the title by a period-space;
b. if the number of physical volumes differs from the number of bibliographic volumes, include the number of physical volumes within parentheses after the title (or after the title and statement if responsibility);
c. if the volumes are of different editions (cf. LCRI 2.2 ), include within parentheses edition statements and dates of publication, distribution, etc., after the title (or title and statement of responsibility);
d. separate each volume with a space-dash-space; if the set is incomplete, put the space-dash-space before each title (other than the first) that is being recorded and leave four spaces for the missing volume; if two or more titles are being transcribed for one volume, apply the punctuation conventions from 1.1G3 such that the titles by the same person, body, etc., are separated by a space-semicolon-space and titles by different persons, bodies, etc.,, are separated by a period-space.
When some of the volumes in a multipart publication have their own titles and some of the volumes so not and it is decided to make a formal contents note, use the statement "[without special title]" to represent the untitled volumes.
Bibliography Note:
If a publication contains bibliographical citations in any form, use the following note:
Includes bibliographical references
If there is a single bibliography, add the foliation/pagination to the note:
Includes bibliographical references (p. 310-325)
Indexes:
If the publication contains an index to its own contents, use one of the following notes:
Includes index
or
Includes indexes
See also:
