Appendix O. Creating Records with Data in Non-Roman Script for Chinese, Japanese, and Korean Serials
This document sets forth general guidelines for the provision of non-Roman script data in Chinese, Japanese, and Korean cataloging records authenticated in OCLC by CONSER institutions. The resulting records are called CJK records.
Romanization:
The romanization system used by LC for bibliographic description of Chinese publications is based on the Wade-Giles system (cf. Giles' A Chinese-English Dictionary (2nd ed.)), as modified and adopted by the American Library Association; the modified Hepburn system of romanization, as employed in Kenkyusha's New Japanese-English Dictionary (3rd and later editions), is used for Japanese publications; the McCune-Reischauer system is used for the romanization of Korean. CONSER members should follow these systems of romanization when creating CJK records on OCLC. The authoritative source for guidance in applying these rules for romanization and word division is ALA-LC Romanization Tales: Transliteration Schemes for Non-Roman Scripts, Washington : Library of Congress, Cataloging Distribution Service, 1991.
Although the pinyin system for romanization of Chinese has gained much popularity in recent years, CONSER members should continue to follow Wade-Giles and should not create duplicate records for pinyin romanization. Pinyin is permissible in CONSER records only in the following instances:
a. The ISDS uses pinyin romanization for key titles and it is therefore required in fields 222 and 210 .
b. Pinyin romanizations that appear on the piece may be recorded according to rules for description and access.
Identification of CJK Non-Roman Records:
Only institutions with CJK workstations will be able to input and display non-Roman data. Those without CJK workstations will not be able to view non-Roman script fields in CJK records, but will be able to identify a CJK non-Roman script record by the following:
1. Field 066 (Character Sets Present) will be present and will have $c $1, indicating that Chinese, Japanese, or Korean characters are present (though not displayed on Non-CJK workstations).
2. Any attempt to lock a CJK record from a non-CJK workstation will result in one of the following messages: "CANNOT LOCK. NONROMAN" or "YOU CANNOT LOCK A CJK RECORD."
General Guidelines:
1. CONSER participants may authenticate either records containing non-Roman script (i.e., CJK) or those that are fully romanized, according to their individual institution's needs or abilities. However, if a CJK record exists, a record that contains only romanized data should not be entered for the same item.
2. CONSER CJK records should conform to the same requirements, guidelines, and practices as non-CJK CONSER records.
3. CONSER participants should not create "hybrid" records (i.e., records that would qualify as neither "romanized-only" nor as "fully non-Roman"). If any non-Roman script data is provided, it should be provided for all fields in which it would be appropriate.
4. When creating CJK records, CONSER participants should always include romanized data for any elements of the catalog record that appear in non-Roman script on the item being cataloged. In addition, participants who opt to create CJK records must supply non-Roman script data (when applicable):
Main entry/Uniform title 1XX
, 240
Descriptive areas 1-4 and 6 245
, 250
, 260
, 362
, 440
, 490
Non-topical subject headings 600-630
, 651
Added entries 246
(1)
(optional), 700-730
, 800-830
Linking entries 580
, 765-787
(when available; see "Specific
Guidelines")
5. Descriptive fields 245 , 250 , 260 , 362 , 440 , and 490 are considered "core" fields; parallel non-Roman script data is given only for those elements in these fields that appear in non-Roman script and which are transcribed from the item itself.
Specific Guidelines:
1. Code the fixed field Modified Record Code (008/38 ) # (blank).
2. Append the alphabetic identifier "V" to the control number in field 010 . Separate the alpha identifier from the control number by a slash. If the control number requires other alpha identifiers (LC only), always input the "V" as the last alpha identifier.
If non-Roman script data is added retrospectively to a previously Roman-only record, add revision information to the control number (see also Field 010 "Revision date" ).
3. Field 066 (Character Sets Present) is generated automatically by the OCLC system when non-Roman script data is input; it cannot be explicitly input. This field displays only on non-CJK workstations.
4. Give non-Roman script data in consecutive parallel fields, with the same tag and indicator as its romanized counterpart. Always give the romanized field first.
5. Title and Statement of Responsibility Area (245 )
Transcribe, as appropriate, non-Roman script data for the title proper, other title information (including additions added under AA 1.1E6), parallel titles, and statement of responsibility as found on the chief source.
6. Variant Titles (246 ) [Optional]
CONSER participants may give parallel fields containing non-Roman script data for variant titles, if the variant titles provide useful access points.
7. Numeric/Alphabetic/Chronologic Designation Area (362 )
Give non-Roman script data only for formatted beginning/ending designation statements.
8. Headings (100-130 , 600-630 , 651 , 700-730 , 800-830 )
a. Give parallel fields containing non-Roman script data only when there is a one-to-one correspondence with the official pronunciation of the non-Roman script characters and the established form of heading.
b. Do not supply parallel non-Roman script data for conventional headings that do not conform to official pronunciation.
c. Give non-Roman script data in the form found in the publication if it equates to the established form.
d. Do not supply non-Roman script data for cataloger-supplied additions to headings, such as qualifiers added to corporate names, geographic names, or uniform titles; give in established form.
e. For personal names given in a parallel non-Roman script field, do not follow a surname with a comma.
f. Do not supply non-Roman script data for topical subject headings (i.e., field 650 ) even though there may be a one-to-one equivalent between non-Roman script characters and the established form.
9. Linking Entries (580 , 765-787 )
Give parallel non-Roman script fields only when the linked record is a record containing non-Roman script data (and the non-Roman script data are, therefore, readily available) and the record on which the link is being recorded has other non-Roman script data.
Give a parallel non-Roman script 580 field only when all entries cited in the complex link note have corresponding non-Roman script records.
Maintenance of CJK Records containing non-Roman script:
If a change needs to be made to any serial record containing non-Roman script the library does not have non-Roman script capability or is not participating in the CJK program, a request should be sent by mail to OCLC's Online Data Quality Control Section (ODQCS) at:
Online Data Quality Control Section
Mail Code 140
OCLC, Inc.
6565 Frantz Road
Dublin, OH 43017-0702
1. Changes involving non-Roman script data fields will be forwarded to an appropriate library for verification and corrections of the non-Roman script data and parallel romanized data.
2. Changes to romanized or other fields not containing non-Roman script that do not have parallel non-Roman script fields will be made by ODQCS.
3. If a mixture of changes need to be made to a record, OCLC will do its work first and then forward the request to a library that is able to make the remaining changes.
See also:
