Module 8.3.1. Sources

a. Prescribed sources:

The prescribed source of information for the numbering is the entire serial (AACR2 12.0B3). Information can be taken from any place in the piece without the use of brackets. The numbering may or may not appear on the chief source. In many periodicals, part of the numbering appears on the cover while the full designation appears only on the editorial page or in the masthead.

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Figure 8.5. is a typical periodical in that only the chronological designation appears on the cover while the numeric designation is found on the contents page. If cataloged from this issue, the designation would be:

500 ## $aDescription based on: Vol. 62, no. 1 (Jan. 1992); title from cover.

Figure 8.5a. Cover

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Figure 8.5b. Contents page

b. Preferred sources:

While numbering may be taken from any source when needed, generally prefer a source with the most complete presentation of the numbering provided that it appears prominently or is stated formally (LCRI 12.3 ). "Most complete" does not necessarily mean that the components of the numbering are spelled out, only that they are present. For example, "1:1" would be preferred over "vol. 1, no. 1" if this form were given more prominently in the issue. When choosing among multiple sources that are equally prominent and each bear the numbering, consider the check-in of future issues and the ability for the numbering to be easily located in the issue.

c. Sources of numbering that contain a numeric and a chronological designation:

When the serial has both a numeric and a chronological designation, each part of the designation may be taken from different sources. Each part of the numbering is selected as a separate entity then joined with the appropriate punctuation.

$image\MOD8FIG6A.gif$	$image\MOD8FIG6B.gif$
Figure 8.6a. Cover	Figure 8.6b. Contents page

In Figure 8.6., there is a numeric designation given on the contents page that does not appear on the cover. However, the date given on the cover is more complete than that given on the contents page. In this case, the numeric designation from the contents page may be pieced together with the chronological designation from the cover and recorded as:

500 ## $aDescription based on: Vol. 4, no. 6 (Nov./Dec. 1991); title from cover.

(made up example)

d. Piecing together the numeric designation and the chronological designation:

The numeric designation may be taken from one source and the chronological from another (LCRI 12.3). The numeric designation may be pieced together from various sources when it is clear that the publisher intended both parts to constitute the numeric designation (LCRI 12.3B1 ). When this is not clear, do not piece together the numeric designation from more than one source. For example, "volume 1" appears on the cover and "issue 1" appears on the editorial page. Is "issue 1" another way of saying "volume 1" or is it a part of the volume (i.e., vol. 1, issue 1)? If a later issue is also in hand showing volume 1, issue 2, then the publisher's intent is clear and both may be transcribed as the numeric designation.

Chronological designations may also be pieced together from more than one source as they are generally less ambiguous than numbers.

e. When to take the numbering from a source that is not prominent or a statement that is not formal

Record a designation from an informal statement, such as a statement found in the preface, if there is no other number or date that can serve as a designation and the publication is definitely a serial (LCRI 12.3 ). If the choice is between type of date versus prominence, in most cases, prefer prominence. Prefer a coverage date found in the preface, however, to a copyright date.

Examples

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Figure 8.7b. Introduction

Figure 8.7a. Title page

In Figure 8.7, a release date, February 1970, appears on the title page and a coverage date 1969, is given in the introduction. While a coverage date is preferable to a release date when both appear prominently, in this case the release date is used because it appears prominently and the coverage date does not.

500 ## $aDescription based on: Feb. 1970.

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Figure 8.8a. Cover

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Figure 8.8b. Publisher's page

In Figure 8.8., there is no numeric or chronological designation on the cover (chief source) and only the copyright date appears on the table of contents page. The coverage date "1990" is given with the title in the letter from the publisher and this date is used as the designation. A date indicating coverage appearing in a non-prominent position is always preferable to a copyright date.

360 0# $a1990-

f. Supplying information from sources other than the serial

If beginning or ending designations are found in other sources, give the numbering in a 362 unformatted note (see CCM 8.1.1.).