9.2.  When to record an edition statement

9.2.1. General rule (word "edition" appears on the piece)

If a serial contains a phrase with the word "edition," transcribe it as an edition statement (AACR2 1.2B3), with the exceptions noted in CCM 9.2.2. (AACR2 1.2B3).

A serial edition statement may be recorded when there is no evidence of other serial editions.

If an edition statement is given on the piece, assume that the publisher has put it there for a reason and record it, regardless of whether there are other editions mentioned in the piece or found on the database.

The edition statement "Industrial ed." in Fig. 9.4. is recorded in field 250 because it is stated on the piece, even though there is no evidence of other editions from the piece or from the database (at the time of cataloging). Because there is no conflict, a uniform title is not necessary.

9.2.2. Phrases containing the word "edition" that re not edition statements

Do not consider the following uses of the word "edition" to constitute an edition statement (see also CCM 9.2.3. for section titles.)

a. Designations:

The word edition, when appearing with a number or date that constitutes the designation for the issue, is not considered to be an edition statement.

b. Edition statements that indicate revision of a single issue:

Statements that indicate revision of a single issue may be recorded in field 515 when considered important but are more often ignored. Monographic series are most often likely to fall into this category when a number in the series is issued in a revised edition. Example:

c. Statements that highlight an issue:

Statements that refer to only one issue, or a particular issue each year are not recorded as edition statements because they do not refer to the entire serial. If desired, a note may be made. Example:

d. Editions that differ only in advertising:

Popular magazines may be issued in many editions where the only difference between the editions is location-specific advertising. When this is the case, a note may be made but separate records are generally not made. Example:

e. Edition statements appearing on serials that are the same for each issue:

Some popular serials carry a phrase such as "1st ed." on each issue. Such statements are never transcribed as edition statements because they refer to one issue.

9.2.3. Phrases that do not contain the word "edition"

When a phrase appears that does not contain the word "edition," consider first what the phrase represents. It may be an edition statement or it may be more correctly transcribed as a section title. A basic difference between section titles and serial editions is that the first is usually issued in sections due to separations in the contents, while serial editions are issued separately because they are intended for different audiences.

The Directory of North American Military Aviation Communications VHF/UHF is issued in separate sections, each covering a region of the U.S. While the format of each is the same, the contents are different because the subject matter is different for each. The focus is on the contents- -i.e., the particular region. Example:

Another serial, Fishing & Hunting News, is issued in several editions: Northern California, Colorado, Western Washington, etc. In this case, the editions are intended for audiences in the specific locations, but the contents are not limited to the geographic location. Example:

When a phrase that does not contain the word "edition" is determined to be an edition statement, do not supply the word "ed." in brackets. AACR2 1.2B2 provides for the edition of the word "ed." only when the statement consists of no more than a number or symbol, but this situation practically never occurs with serials. In practice, the word "ed." is a not added to the edition statement. Example:

Note: The distinction between section titles and editions is often quite fuzzy! If any of the serials have already been cataloged in one manner, prefer the same treatment for additional titles being newly cataloged.

9.2.4. When to supply an edition statement that is not given on the piece

Supply an edition statement in the language of the title proper when each edition is to be cataloged separately and there is no other way of distinguishing the editions. Supplying an edition statement is necessary when the body of the description (areas 1-6) for the serials is identical (LCRI 1.2B4). Since each will have the same title, a uniform title is necessary and the edition statement is needed for the qualifier. Give the edition statement in brackets because it is supplied from outside the piece. Do not supply an edition statement, however, when, for example, the imprints or series statements differ (see example under CCM 9.5.1.).

See also:

Module 9.  Edition Statement (field 250)