This appendix focuses on cataloging records created according to special guidelines. Documentation relevant to the cataloging of each type is mentioned where appropriate.

1. LC Minimal Level Cataloging Records:

Following are the elements that are routinely given in original minimal level serial records created by the Library of Congress. Additional fields may be given when information is readily available. Name headings used in MLC records are searched against the LC name authority and bibliographic files. Name authority records are not created, but all names are given in AACR2 form.

When existing OCLC records are adapted for LC's minimal level serial titles the records are retained at the level originally input, except that level L records are upgraded to level 7. Full level records adapted for MLC use will frequently contain elements, including subject headings which are verified to assure that they are valid and properly constructed.

FIELD

NAME

COMMENTS

Leader/17

Encoding level

Original records = "7"; adpated full level = "#"

010

LC control no.

sf-prefixed (1984-)

012 $i

NST publication date

 

022

ISSN

When available

042

Authentication code "msc" or "lcd"

 

050

LC call number

"WMLC" - prefixed or microform shelf number

1XX/240

Main entry/unif. title

Given as appropriate

245/246/250/260

Title, Variant title, Edition, Publisher

Given according to AACR2, as appropriate

300 $a

Extent of item

$b and $c not given in original records

310

Current frequency

 

362 0

Designation

 

4XX/8XX

Series

Given according to AACR2 & CONSER policy

500/550/580

Notes

 

710

Corp. added entry

At least one, as appropriate

780/785

Prec./succ. entry

Given as appropriate

850

Holding institution

"DLC"

890

Serial record entry

Entry in LC's check-in file

901

Numbered copy info.

Custody in LC

2. Newspapers (As Cataloged in the United States Newspaper Program):

Following are the elements of the base level record that is used in the United States Newspaper Program. For further information on the Program, see A6. Newspapers are cataloged according to AACR2 chapters 1 and 12 and the Newspaper Cataloging and Union Listing Manual.

FIELD

NAME

COMMENTS

Leader/17

ENC LVL

"7"

008/6

SER TP

"n"

008/22

PHYS MED

"e"

010

LC control no.

"sn"-prefixed

042

Authentication code

"msc" in all records

130

Uniform title

As appropriate

245/250/260

Title/Edition/Publisher

Given according to AACR2

246

Variant title

2nd ind. #, 0, 1, 3, 7 only

300

Physical description

 

362/500

Designation/Desc. based on

 

310/321

Current/former frequency

 

5XX

Notes

If chief source is masthead, source of title note is not given

650/651

Subject headings

Used for ethnic/special interest/community newspapers

752

Hierarchical place name access

 

775

Other edition available

 

777

Issued with entry

 

780/785

Preceding/succeeding entry

 

3. NSDP Prepublication Records:

NSDP creates provisional records to record the ISSN and key title assignment for a serial prior to its publication. Once the serial is published and NSDP has received a copy or a surrogate, NSDP completes the description, checks the headings, and adds "msc" or "lcd" to field 042.

NSDP also closes off and adds links to any related records at this time. Reminder: CONSER participants do not change prepub records. For further information, see C6, Reporting to NSDP.

FIELD

NAME

COMMENTS

Leader/17

ENC LVL

"8"

008/20

ISSN center code

"1"

010

LC control no.

"sn:-prefixed congrol no.

012 $i

Communication with publisher

"1" = ISSN given to publisher in response to request for prepub assignment

022

ISSN

 

037

Source of acquisition

Sub. address and price given when available

042

Authentication code

"nsdp"

1XX/7XX

Name headings

Given in authoritative or AA2 form

222

Key title

 

245

Title

 

246

Variant title

Given liberally for access to prepub record. Evaluated when record is updated with published issue in hand.

260

Publisher, distributor, etc.

 

263

Projected publication date

Date is given in form of YYMM (e.g., April 1988 = 8804)

310

Current frequency

Given when supplied by publisher

780

Preceding title

Links are one way until after the prepub record is updated

936

CONSER variable field

PREPUB: publication expected [date]

4. Regular-Print Reprints:

Serial records for regular-print are created according to the guidelines in LCRIs 12.0 and 12.0A. The description is based on AACR2 chapters 1 and 12 and LCRI 12.0B1.

FIELD

NAME

COMMENTS

008/6

PUB ST

Code for the original

008/7-14

DATES

Code for the original

008/15-17

CTRY

Code of place of reprint publisher

008/18-19

FREQUN/REGULR

Codde for the reprint (usually "u/u")

008/21

SER TP

Code for the original

008/23

REPR

Code as "r"

1XX

Main entry heading

Give as applicable

245

Title

Base on the original title page

250

Edition

Base on the original title page

260

Publisher, distributor, etc.

Base on the reprint title page

300

Physical description

Base on the reprint

362

Designation

Base on the original title page

4XX/8XX

Series

Give only if reprint is issued in series

580

Linking complexities note

Reprint note - give details of original (frequency, place and name of publisher, etc.) as appropriate

775

Other edition available

Give the entry for the original publication (optional)

780/785

Preceding/succeeding entry

If title has changed, create separate records and link, even when reprinted in the same volume

5. Rare Serials:

CONSER records for rare serials may be created according to the normal guidelines provided in AACR2 and the LC Rule Interpretations. If desired, CONSER participants may also use the appropriate sections of the Descriptive Cataloging of Rare Books (DCRB) (1), namely, sections 0-4 (General Rules through the Publication, etc. Area) and section 7 (Note Area). For specific instructions on serials, see also Appendix C in the DCRB. Tagging for rare serial records is given according to the instructions set forth in the CEG,.

Creating records for the whole serial:

Chart 1. shows the data elements that are appropriate in CONSER records created for rare serials according to the provisions of the DCRB. Data elements given in this chart apply to the whole serial.

CHART 1. DATA ELEMENTS USED WHEN CATALOGING A SERIAL ACCORDING TO THE DCRB

DATA ELEMENT

NAME

INSTRUCTIONS

040 $e

Descriptive conventions

Use code "dcrb" when cat. according to it.

$5 in 500, 700, 710, 711

Institution to which a copy-specific added entry applies

Input NUC symbol of inst. in an institution/copy-specific note or a.e. that is not appropriate to the description.

510 1st indicator 3 or 4, $c

Specific location in source is not given (3); is given (4) location in source

Use when a rare serial has been cited in a bibliography. Use indicator 3 or 4 in conjunction with $c which contains the page numbers or other form of reference.

570

Editor note

Give personal editors, compilers, illustrators, or translators of serials in this note.

655

Genre/Form heading

Take from standard lists to allow generic access to materials. Give indicator 7 and $2 to indicate the source of the heading.

$e in 700, 710

Relator

Give relator term or designation of function.

$4 in 700, 710, 711

Relator code

May be used instead of textual terms. Codes are used from Part I of MARC Code List for Relators (Relator Codes).

752

Hierarchical place name access

Use to provide additional access to rare serials by hierarchical place names.

755

Added entry- -Physical characteristics

Use to include access terminology relating to the physical aspects of the serial.

Creating records for individual issues of rare serials:

Individual issues of rare serials are cataloged as monographs using the Books format on OCLC and bibliographic level "m." Chart 2. shows the data elements that would be appropriate in records created for individual issues. Data elements given in chart 1 may also be applicable.

CHART 2. DATA ELEMENTS THAT ARE APPROPRIATE WHEN CATALOGING INDIVIDUAL ISSUES OF RARE SERIALS

DATA ELEMENT

NAME

INSTRUCTIONS

245 $n, $p

Number of part/section

Name of part/section

Give the numeric/chronologic designation for the issue following the title in subfield $n and the name of any special issue in subfield $p.

772

Parent record entry

Optionally, this field may be used to link the record for the individual issue to the collective record for the whole serial. Set the first indicator value to "1."

See also:

Section F. Appendices