5A1.    Punctuation

Begin the note area with a new paragraph.

Precede each note by a period, space, dash, space ( . -- ), or start a new paragraph for each note.  End each paragraph with a period or other mark of final punctuation, e.g., closing parenthesis or square bracket.

Separate introductory wording from the main content of a note by colon, space (: ).  If desirable, capitalize, italicize, underline, or otherwise emphasize such introductory wording.

5A2.    Sources of Information

Take information recorded in notes from any suitable source.  Use square brackets only for interpolations within quotations.

5A3.    Form of Notes

When data in a note correspond to data found in the title and statement of responsibility, publication, distribution, etc., physical description, and series areas, give the elements of the data in the order in which they would appear in those areas.  In such a case, use the prescribed punctuation, except substitute a period for a period, space, dash, space.

Examples 1

Other notes may be concerned with publication or distribution subsequent to creation and with matters of collections management.


Give quotations from the material or from other sources in quotation marks.  Follow the quotation by an indication of its source (separated by a dash), unless that source is the chief source of information.  It may be desirable to pinpoint the location of the quotation on the chief source.  Do not use prescribed punctuation in quotations.

Example 2


Make reference to text on the material, or in other sources, if these either support the cataloger’s own assertions or save repetition in the catalog entry of information readily available from other sources.

Formal notes:

Use formal notes employing an invariable introductory word or phrase or a standard verbal formula when uniformity of presentation assists in the recognition of the type of information being presented or when its use gives economy of space without loss of clarity.

Informal notes:

When making informal notes, use statements that present the information as briefly as clarity, comprehension, and grammar permit.

See also:

5.  Note Area