National-level
PCC default decisions for newly-established SARs for monographic series
and multipart itemsDCM Z1: 64X Series Treatment - General Information
LC series practice: As of June 1, 2006, LC does not create or update SARs.
PCC series practice: Transcription of the series statement is mandatory if applicable. Searching for series authority records, tracing the series, and the creation and maintenance of series authority records are optional.
This 64X section covers the following topics:
--- General policy
--- Recording PCC local treatment decisions in new SARs
--- Recording PCC local treatment decisions in existing SARs
--- Existing SARs and non-LC analytic records
--- SARs for serials other than monographic series
--- History of LC/PCC treatment decisions recorded in SARs
Also see specific 64X DCM pages.
National-level PCC default decisions for newly-established SARs for monographic series and multipart items:
To encourage the contribution to shared databases of the greatest number of bibliographic records with the most specific classification, the PCC national-level default treatment decisions will be "analyzed in full, traced, classified separately."
A PCC library can vary from the default analysis, tracing, or classification practice for reasons of local needs/preferences/resources. If a PCC library varies from the national default classification practice, any resulting analytic record may be a PCC record without a "class separately" number also being supplied.
The national-level tracing decision information is given in two fields in the SAR: field 645 (tracing) and, when appropriate, field 642 (form of number in added entry) to ensure consistent access points. The use of the MARC 21 organization code "DPCC" (for the Program for Cooperative Cataloging) in subfield $5 of those two fields indicates that the information applies at the national level. See the DCM pages for the 642 and 645 fields for specific information.
The "DPCC" code will not be given in subfield $5 in either field 644 (analysis) or field 646 (classification).
Recording PCC local treatment decisions in new SARs
A PCC participant has the option to include its local treatment decisions in any SAR it creates.
Recording PCC local treatment decisions in existing SARs
A PCC participant has the option to add its local treatment decisions to any SAR created by another PCC participant if another PCC participant's treatment decisions are not already in the SAR.
Existing SARs and non-LC analytic records
SARs with an LC decision not to analyze and, therefore, not to trace represent only LC's pre-June 1, 2006 local decision. Such an LC decision does not prohibit another library from analyzing and tracing. It is not necessary to modify such SARs to add the default PCC tracing decision if it is not present; optionally, however, the default PCC tracing decision may be added. Analytic records may be coded as PCC records whether a series is traced or not.
SARs created before Sept. 1, 1989, with an LC decision to analyze in full but not to trace may also be modified by PCC participants to include the default PCC tracing decision.
SARs created between September 1989 and mid-November 1998 (when "DPCC" code began to be added to new SARs) may be modified to add the default PCC tracing decision. Add a new 645 field with the value "t." Do not change the original 645 field.
SARs for serials other than monographic series
NOTE: The national-level default treatment decisions for analysis and classification do not apply to SARs for serials other than monographic series (008/12 = z). The decision to analyze an issue or issues of such a serial is a local decision. The presence of a participant's code in such an SAR does not mean that another library must follow the analysis or classification decision recorded.
History of LC/PCC treatment decisions recorded in SARs
Before August 1995, PCC participants could omit treatment fields, give treatment only for the PCC library or only for LC, or give treatment for both the PCC library and LC. At point of contribution, SARs created by PCC participants from August 1995-March 1998 lacked LC treatment decisions. From April to mid-November 1998, PCC participants included an LC tracing practice to serve as the national-level tracing decision for the tracing of series in PCC records. The use by LC staff and PCC participants of the MARC 21 organization code "DPCC" in subfield $5 of the 642 and 645 fields to indicate national-level tracing decisions began in mid-November 1998. As of June 1, 2006, LC does not create or update SARs; LC's treatment decisions are summarized in LC-PCC PS 6.27.
Do not consider a republication to be in the original series if the original series statement has been omitted. The information can be given in a note on the bibliographic record. (See also LC-PCC PS 2.12.)
Photoreproduction, microform, and other republications are represented on the SAR for the original. If the 642, 644-646 treatment decisions for the republication are the same as for the original, add a second subfield $5 to each of those fields. If the treatment decision for the republication is not the same as for the original, use separate treatment fields with each having its specific subfield $5. Use "photo-offset reprint" in the subfield $5 for a photoreproduction. For other republications, use a term appropriate to the republication in hand, preceding the term with the appropriate MARC 21 organization code in subfield $5. If the treatment fields for the republication are not the same as for the original, give the treatment field for the original before the treatment field for the republication. Always use a separate field for the republication if the same field for the original shows a change of decision.
646 ## $a s $5 ___ $5 ___ photo-offset reprint
050 ## $a ___ $b ___
646 ## $a c $5 ___
646 ## $a s $5 ___ microfiche
050 ## $a ___ $b ___
646 ## $a s $d no. 78- $5 ___
646 ## $a c $d no. 1-77 $5 ___
646 ## $a s $5 ___ large print edition
If only a republication is in hand and no SAR exists for the original even though the original is in the collection, either create an SAR for both the original and the republication or create a series authority record only for the republication. If the original is not in the collection, create an SAR only for the republication.
The inclusion of 643 and 670 fields for the republication is dependent on whether the SAR is for one or more republications or is for the original and one or more republications. (Until April 1998, 643 and 670 fields were required for each type of republication and for each publisher/manufacturer of republications on all SARs; do not delete any 643 and 670 fields for republications on SARs for the original and republication(s) created before April 1998.)
1. Creating a new SAR for only a republication:
a. In the 643 field, indicate in subfield $d the type of republication of the item for which the SAR is being made.
b. Begin the 670 field with the term for the type of republication and a slash.
642 ## $a no. 1 $5 DPCC photo-offset reprint $5 ___ photo-offset reprint
643 ## $a [Place of republication] $b [Publisher/Manufacturer of republication] $d photo-offset reprint
644 ## $a f $5 ___ photo-offset reprint
645 ## $a t $5 DPCC photo-offset reprint $5 ___ photo-offset reprint
646 ## $a s $5 ___ photo-offset reprint
670 ## $a Photo-offset reprint/[Title], [date]: $b [source] ([usage])
2. Creating a new SAR for both the original and a republication:
a. Do not include a 643 field for the publisher/manufacturer of the republication.
b. Do not include a 670 field for the republished item.
050 ## $a ___ $b ___
642 ## $a no. 23 $5 DPCC $5 ___ $5 DPCC photo-offset reprint $5 ___ photo-offset reprint
643 ## $a [Place of original] $b [Publisher of original]
644 ## $a f $5 ___ $5 ___ photo-offset reprint
645 ## $a t $5 DPCC $5 ___ $5 DPCC photo-offset reprint $5 ___ photo-offset reprint
646 ## $a c $5 DLC
646 ## $a s $5 ___ photo-offset reprint
670 ## $a [Title of original], [date]: $b [source] ([usage])
3. Adding a republication to an existing SAR:
a. Add treatment decisions for the republication.
b. Do not add 643 and 670 fields for the republication.
c. Do not delete any existing 643 and 670 fields for any republication(s).
Example showing addition of photoreproduction to existing SAR for original:
642 ## $a no. 1 $5 ___ $5 ___ photo-offset reprint
643 ## $a [Place of original] $b [Publisher of original]
644 ## $a f $5 ___ $5 ___ photo-offset reprint
645 ## $a t $5 ___ $5 ___ photo-offset reprint
646 ## $a s $5 ___ $5 ___ photo-offset reprint
670 ## $a [Title of original], [date]: $b [source] ([usage])
Example showing addition of large print edition republication to existing SAR for photoreproduction:
642 ## $a no. 1 $5 ___ photo-offset reprint $5 ___ large print edition
643 ## $a [Place of reproduction] $b [Publisher of reproduction] $d photo-offset reprint
644 ## $a f $5 ___ photo-offset reprint $5 ___ large print edition
645 ## $a t $5 ___ photo-offset reprint $5 ___ large print edition
646 ## $a s $5 ___ photo-offset reprint $5 ___ large print edition
670 ## $a Photo-offset reprint/[Title], [date]: $b [source] ([usage])
Example showing addition of microfilm republication to existing SAR for original and photoreproduction created before April 1998 (when 643 and 670 fields were still required for any republication added to SAR for original):
642 ## $a no. 1 $5 ___ $5 ___ photo-offset reprint $5 ___ microfilm
643 ## $a [Place of original] $b [Publisher of original]
643 ## $a [Place of reproduction] $b [Publisher of reproduction] $d photo-offset reprint
644 ## $a f $5 ___ $5 ___ photo-offset reprint $5 ___ microfilm
645 ## $a t $5 ___ $5 ___ photo-offset reprint $5 ___ microfilm
646 ## $a s $5 ___ $5 ___ photo-offset reprint $5 ___ microfilm
670 ## $a [Title of original], [date]: $b [source] ([usage])
670 ## $a Photo-offset reprint/[Title], [date]: $b [source] ([usage])
Definition of "document" = "Any publication bearing a government imprint or a statement that it has been published at government expense." This definition is to be interpreted to include international organizations consisting of national governments, e.g., United Nations, World Health Organization, International Labour Office, etc. Note that publications of institutions created or controlled by a government (universities, colleges, museums, observatories, hospitals, libraries, institutes, etc.) are not to be considered documents. However, publications of agricultural experiment stations are to be considered documents. When in doubt, consider an item to be a document.
The above criteria are applicable only when establishing or reestablishing series headings; they are not to be used in any other context.
PCC participants may create SARs for U.S. federal document series without contacting the Government Publishing Office (GPO) Library. GPO will change any heading as needed and will add its symbol in an 040 $d when it uses an SAR for the first time.
Establish new UN document series according to normal procedures for document series. Give the UN document number as a quoted note on the analytic record.
For more information on DCM Z1 Instructions, select: