561 Ownership and Custodial History

Field definition and scope:

This copy-specific field contains information concerning the ownership and custodial history of the described materials from the time of their creation to the time of their accessioning, including the time at which individual items or groups of items were first brought together in their current arrangement or collation. The immediate source of acquisition is recorded in field 541 (Immediate Source of Acquisition Note).

Field 561 can also be used to record:

the owner's name and address when an item is located other than at the owner's address (the current location of an item is recorded in field 852 (Location));

the original site of a work when it was originally commissioned/installed at one site but was subsequently moved to another location (the current site is recorded in field 851); or

the last known owner/location when the work being described has been stolen or destroyed.

The National level record requirement for this field is Optional.

Field 561 is repeatable.

Guidelines for applying content designators:

For indicator and subfield code definitions and examples, National-level (NLR) and Minimal-level (MLR) record requirements, and designator repeatability, see table below:

Position	Description	NLR	MLR	Repeatability
Field 561	Ownership and Custodial History	O	O	R
Indicator:
First	Privacy	M
#	No information provided	A
0	Private	A
1	Not private	A

Second	Undefined; contains a blank	M

Subfield code:
$a	History	M	O	NR
$u	Uniform Resource Identifier	O	O	R
$3	Materials specified	O	O	NR
$5	Institution to which field applies	A	O	NR
$6	Linkage	A	O	NR
$8	Field link and sequence number	O	O	R

Input conventions:

Punctuation

Content designator history:

Field 561 was defined in 1983 when the scope of field 541 was restricted to information about the immediate source of acquisition. Field 541 in records created prior to 1984 may contain provenance data.

Subfield $b - Time of collation (NR) [obsolete]: Until subfield $a (History) was redefined in 1997 to include all details of ownership and custodial history, the date the described materials were brought together in their present form was recorded in subfield $b.

In 1997, field 561 was renamed from Provenance Note to Ownership and Custodial History.

In 2004, the first indicator was defined as "Privacy." It includes values # as "No information provided," 0 as "Private," and 1 as "Not private."

Subfield $u - Uniform Resource Identifier [new , 2010]