Establishment of SARs:

Each time a series is used in a bibliographic description the series heading must be searched in the name authority file. If a series authority (SAR) is not found in the file, a series authority must be prepared. (12)

The results of the searching process is recorded in the temporary information box on the verso of the SAR.

Rules of Entry:

The rules of entry for cartographic series must be compatible with the philosophy that main and added entries are formulated "... according to the appropriate AACR2 rule for the choice of main entry, for the form of main entry heading, and for the form of the title proper (or the uniform title)." (13) Access to a cartographic series as a bibliographic entity (e.g., series tracings, series authority, etc.), therefore, must be compatible with the type of access provided for single maps and individual atlases.

A cartographic series equivalent in scope to a "monographic-type" series remains subject to the general rules for creating separate series and separate series authority records whenever the title of such a series changes. The choice and form of a series entry is also subject t the rules of entry for a cartographic materials.

If the same person or body responsible for the cartographic content of all analytics or parts of a "monographic-type" cartographic series is also responsible for sponsoring or issuing the series as a whole, the series as a whole, as well as the individual analytics, is entered under the person or body responsible (i.e., the series authority is established in name/title form). Example:

If the responsibility for the cartographic content of the analytics or parts of a "monographic-type" series differs from the responsibility for sponsoring or issuing the series as a whole, the series as a whole is entered under title. Example:

If the "monographic-type" series contains both cartographic and non-cartographic parts or analytics, the series as a whole is entered according to the general rules, which normally results in a title entry.

Series Authority Heading vs. Series Statement:

It is absolutely essential that the distinction between the rules and practices for transcription of the series statement on the bibliographic description and the rules and practices for establishing the series authority record and associated form of series tracings be fully understood.

The series statement is transcribed based on what appears on the item while the form of the series tracing is determined by the SAR.

The series statement in the bibliographic description for an untraced series is transcribed as it appears on the item. Cross references are included in the SAR for the untraced series established in a name/title form to provide the necessary link between the form in the series statement and the form in the authority record (i.e., title to name/title).

Transcription of ISSNs:

An ISSN associated with a series or a sub-series is included in either the statement for the main series or the sub-series, but not both. The label ISSN is not included, only the number.

ISSN information is never included in a series tracing (8xx tags). The presence or absence of ISSN information does not affect the content designation of the series statement (i.e., a series statement that is the same as the SAR except for the presence of ISSN information is designated as traced the same, tag 440).

When an item carries an ISSN number but lacks a series statement, or, when it is not clear which of two series statements is associated with the ISSN, transcribe the ISSN as a quoted "numbers" note (tag 500). Example:

ISSNs are never transcribed in the Standard Book Number field (tag 020).

D.O.S. (Series) (14):

Some items in this series are issued with an alphanumeric designation (e.g., 447P; X042), double numbering (e.g., 3092R-3092T), or a numeric subdivision (e.g., 825/1).

This series is sometimes published with the designation Series D.O.S.



GSGS (Series) (15):

Some items in this series are issued with an alphanumeric designation (e.g., K867).

This series is sometimes published with the designation Series GSGS or Geographic Section, General Staff.



Important Farmlands:

The U.S. Soil Conservation Service’s Important farmlands county maps are treated as a map series/set collected at the state level. The sheet titles in this map series/set vary from state to state. Variations include:

Prime farmlands map(s)

Prime farmland map(s)

Important farmland map(s)

Soil interpretative maps of important farmlands

Important farmland map(s)



Sheet Control

Making of America Series:

When a publisher explicitly identifies series status for a group of maps, the publisher’s intent must be considered in determining the treatment of the series. The National Geographic Society explicitly identified the Making of America maps as a map series/set.

Although the Making of America series conforms to the definition of a map series/set, within the context of the Library of Congress series treatment, this group of maps is equivalent to a monographic multipart item.

Inevitably the series status of these items bring up the problem of whether to classify and describe the items collectively or each region individually. Several factors were considered in deciding upon an exception to normal practice (i.e., parallel treatment at both the collective and analytic levels):

the reduced access to the national coverage if the specificity of the regional items is emphasized;

the reduced access to the regional items if the collective, contiguous coverage is emphasized;

the content and layout of the common and unique title on the individual parts;

the probability that the Society most likely would issue the series as a collection of maps and text as well as sequentially with various issues of the National Geographic Magazine;

the existing practice and procedures for the treatment of monographic multipart items;

the existing policy for the retention of two copies of all Society maps;

the importance and wide-spread use of the items in the series.



Series (Standard Map Series Designation System) (17):

The standard map series designation system is not a true series, but an internationally coordinated system for identification and control of map series/sets produced by participating civil and military organizations. The system’s alphanumeric and numeric designations are designed to indicate scale and geographic coverage as well as providing a unique reference number for each series produced.

This series is published by many producers including:

United States. Defense Mapping Agency. Hydrographic/Topographic Center

United States. Army Topographic Center

United States. Army Topographic Command

United States. Defense Mapping Agency. Topographic Center

United States. Army Map Service;

Great Britain. Directorate of Military Survey

Great Britain. War Office. General Staff. Geographic Section

Great Britain. Directorate of Overseas Surveys



Descriptive Access

See also:

Collective Sets/Series/Serials