Section II - Pre-AACR2 Headings in the NAF

Pre-AACR2 Headings in the NAF (Additions and Changes to Authority Records)

Evaluating Form of Name in the 1XX:

If a heading is found in the NAF that has not been coded AACR2 (Descriptive cataloging rules fixed field 008/10 = c) or AACR2-compatible (Descriptive cataloging rules fixed field 008/10 = d), reevaluate the heading based on the work in hand, LC bibliographic records in RLIN or OCLC, and other sources. Determine what the AACR2 heading would be and which of the following cases applies:

1. AACR2 heading would match pre-AACR2 heading:

A. If the AACR2 heading would be the same as the pre-AACR2 heading, make changes in the record so that it is fully in accord with current AACR2 policy.

B. Be sure to change the Descriptive cataloging rules fixed field 008/10 to c, to evaluate and adjust the cross references, and to change the Reference evaluation fixed field 008/29 to a (indicating that the cross references have been evaluated) or to n (indicating that there are no cross references).

2. AACR2 heading would not match the pre-AACR2 heading:

A. Make necessary changes to the record.

B. Be sure to enter the AACR2 heading in the 1XX field and change the pre-AACR2 heading to a cross reference or linking reference, if necessary.

C. Change the tags and other codes as necessary. Change the Descriptive cataloging rules fixed field 008/10 to c. Be sure to evaluate and adjust the cross references to reflect AACR2 practice, and code the Reference evaluation fixed field 008/29 a, signifying that the references have been evaluated.

D. Notify the NACO Coordinator that BFM is needed if there are LC bibliographic records with this heading in the database.

Adding Dates and Other Qualifiers to Pre-AACR2 Headings:

Dates:

(CF. LCRI 22.17--bracketed segments are additional, explanatory notes).

Do not add the date to a [personal name] heading being coded for AACR2[i.e., to a pre-AACR2 heading which is being upgraded to an AACR2 heading] when the heading is represented by an access point on an existing bibliographic record in the catalog [NACO participants, this means in LC bibliographic records found in RLIN or OCLC] and is otherwise in accord with current policy. However, if the person is no longer living and the existing heading contains a date, change the date if it is obsolete in either form or fact. For example, if the existing heading has an open birth date such as "1861- ," either add the death date (if available) or change the open birth date to "b. 1861," or if the existing heading has an approximate date and the exact date is now available, use the exact date in the AACR2 heading [for example, if the date was "ca. 1872-1947" and it is known that the birth date is actually 1873, the date may be changed to "1873-1947"].

Please note that this RI applies to both authority records in the NAF that are not coded for AACR2 (Descriptive cataloging rules fixed field 008/10 = a or b) and to headings that appear in pre-AACR2 LC bibliographic records, but do not yet have established authority records.

Other Qualifiers:

(Cf. LCRI 22.18A, Exception #3).

Do not add the fuller form of a personal name heading to a pre-AACR2 heading. For example, if there is a pre-AACR2 heading in an LC bibliographic record for "Eddison, C.D.," do not establish the heading as "Eddison, C.D. (Carlton David)."