Section II - Workflow

Workflow (Additions and Changes to Authority Records)

Training Status:

1. If an addition or change is warranted, make the changes to the NAR online, or mark a printout of the record with proposed changes. When updating the record online, your NUC symbol will automatically appear at the end of the 040 field (both RLIN and OCLC have mechanisms which add NUC symbols to the 040 automatically when a record is updated).

2. NACO participants are required to bring the whole record up to date. This includes examining and making necessary adjustments to the fixed fields (008/10 Descriptive Cataloging Rules, 008/29 Reference Evaluation, 008/33 Level of Establishment), the 1XX, 4XX, 5XX, 667 663/664, 670, and 675 fields.

3. Send the record number and the fact that it is an updated (not new) record via e-mail to the NACO Coordinator, or send the marked printout to the Coordinator.

4. The NACO Coordinator will then review the record to be sure it is correct. Problems will be referred back to the cataloger via e-mail.

5. After all corrections have been made, the record numbers of updated records are sent to the Coop Cat liaison, along with record numbers of any new records which have been created.

6. After the Coop Cat liaison has approved the changes, the NACO Coordinator will be notified by e-mail that the records may be produced. The Coordinator will put the records into production and send them through LSP to the LC database. Changed records should appear in the bibliographic utilities within one to two days.

Independent Status:

After independent status is granted, updated records do not have to be approved by Coop Cat. If the change involves adding a 4XX field and a 670 field, the record number does not need to be sent to LC. If the change involves a form of name change in the 1XX, you must notify Coop Cat to do BFM. A typical workflow might look like this:

Records are updated by catalogers.

NACO Coordinator receives notification of updated records via e-mail

NACO Coordinator prints out and reviews all records by accessing accounts, notifying atalogers of changes or problems

After all corrections are made, NACO Coordinator produces updated records

If the Coordinator is confident that quality of records is high, he may decided to allow each cataloger to input changes and produce records without reviewing them.