Section III - Workflow

Workflow (Subject Heading Contribution)

1. Determine whether the heading should fall into the name authority file or the subject authority file by checking either section H405 of the LC Subject Cataloging Manual, or the "Division of the World" document found in the DCM Z11. If there is any question, the NACO Coordinator should send a query to the Coop Cat liaison.

2. Once the heading is determined to be a subject heading, do research following the procedures in the LC Subject Cataloging Manual. Note any information found and where it was found, including page numbers if from a reference source.

3. Search the proposal heading to ensure that another term is not being used or that a combination of heading and subdivision is not used to convey the same meaning.

4. Type the information on a Subject Heading Word Form (see Appendices V & VI ). Fill in the appropriate fixed fields. Be sure to fill in the 1XX, 4XX and 5XX fields (if needed), and at least the first 670 for the work cataloged. The procedures for 670s in subject authority records are the same as procedures as those for 670s in name authority records. Add any additional 670s that give more information.

5. Send the form or forms to the NACO Coordinator for review.

6. After the forms are reviewed by the NACO Coordinator, they are sent to LC for review. Unlike name authority records, subject heading proposals go through a rigorous review process at LC which takes approximately 6 weeks.

7. When the LC review is completed, the NACO Coordinator will be notified of changes, rejection, or apporval of headings, and will pass this information on to the cataloger who submitted the original heading. Approved headings will eventually appear as online subject authority records in the subject authority file (SAF).