BACKGROUND:  AACR 2 defines a conference as a meeting of individuals or representatives of various bodies for the purpose of discussing and/or acting on topics of common interest.  This instruction provides guidance on the proper shelflisting procedures for conferences.

1.  Conference headings as main entry

a.  General rule.  Establish a Cutter number for the name of the conference.  Complete the call number by adding the date of the conference that appears in the heading.

Example:

TJ163

 

.25

Western Hemisphere Energy Symposium, 1st, McLean, Va., 1979

.A45W47

Summary of the Western Hemisphere ... cl980.

1979

 

 

 

TJ163

 

.25

Western Hemisphere Energy Symposium (2nd : 1980 : Rio de Janeiro, Brazil)

.A45W47

Summary of the Second Western ... c1981.

1980

 

b.  Headings without dates.  If the heading does not include the date of the conference, use the imprint date to complete the call number.

c.  Works with the same heading.  Assign the same Cutter number to works with the same conference heading, including translations, selections, editions, etc.

Example:

TN686

 

.5

International Conference on Vacuum Metallurgy (4th : 1973 : Tokyo, Japan)

.V3I49

Proceedings of the fourth International ... 1974.

1973

 

 

 

TN686

 

.5

International Conference on Vacuum Metallurgy (7th : 1982 : Tokyo, Japan)

.V3I49

[Proceedings. ... Russian]

1982

Materialy VII Mezhdunarodnoi ... 1984.

2.  More than one publication in a given year

a.  General rule.  Formulate the call number for individual works with the same conference date, by adding work letters a, b, c, etc., to the date in the call number.  Do not use the single letter z for this purpose.  (For use of z see section 8.a.)

Example:

RC756

 

.I585

International School of Thoracic Medicine (5th : 1981 :

1981

Eric, Sicily)

 

Cellular biology of the lung ... cl982.

 

 

RC756

 

.I585

International School of Thoracic Medicine (6th : 1981 :

1981a

Montreal, Canada)

 

Smoking and diseases of the ... c1983.

b.  Single work letters.  When assigning a work letter to the date, assign the next unused single letter.

Example:

RC799

 

.W6

World Congress of Gastroenterology, 4th, Copenhagen, 1970.

1970g

Advance abstracts, edited by Povl ... 1970.

 

 

RC799

 

.W6

World Congress of Gastroenterology, 3d, Tokyo, 1970.

1970h

Recent advances in gastroenterology ... 1971.

c.  Double work letters.  If all single work letters have been used, add double letters to the date in the call number.

Example:

RB3

 

.W67

World Congress of Anatomic and Clinical Pathology, 9th,

1975aa

Sydney, 1975.

 

The effects of environment on ... 1976.

 

 

RB3

 

.W67

World Congress of Anatomic and Clinical Pathology, 10th,

1975ab

New York, 1975.

 

The effects of pollution on ... 1977.

3.  Conference headings as added entries

If the conference is entered under title, Cutter for the title and not the conference. Use the imprint date to complete the call number even if the place and date appear in the title.

Example:

QC6

 

.9

Physics for a new century : papers presented at the 1904

.P48

St. Louis Congress ... 1985.

1985

 

4.  Multi-year conferences

If a conference occurs over a period of years, use the latest date in the call number.

Example:

QH51

 

.C77

Conference on Undergraduate Curriculum in the Biological

1957

Sciences, Washington, D.C., 1956, and Chapel Hill, N.C., 1957.

 

Recommendations on undergraduate curricula in ... 1958.

5.  Conference headings without numbering, date, and place

a.  General rule.  When a conference heading lacks numbering, date, and place, follow the principles for corporate bodies (cf. G 220).  Use the same Cutter, add the imprint date and a work letter if appropriate.

Example:

BX1970

 

.A1A75

Associazione professori di liturgia.

1974

La preghiera della Chiesa : atti ... 1974.

 

 

BX1970

 

.A1A75

Associazione professori di liturgia.

1974a

Teologia e liturgia : rapporti interdisciplinari ... 1974.

b.  Identical headings, some with fuller information.  When a heading for a series of conferences is the same, except that the structure of the heading in some entries contains the number, the year, and the place, use successive Cutter numbers.

Example:

BX1970

 

.A1A75

Associazione professori di liturgia.

1974

La preghiera della Chiesa : atti ... 1974.

 

 

BX1970

 

.A1A75

Associazione professori di liturgia.

1974a

Teologia e liturgia : rapporti interdisciplinari ... 1974.

 

 

BX1970

 

.A1A76

Associazione professori di liturgia (10th : 1981 : Bologna, Italy)

1981

Ecclesiologia e liturgia : atti della ... 1982.

Note:  A successive Cutter and the date of the conference were used in this example.

6.  Works about several conferences

When a work is about several conferences, Cutter by the main entry only.

Example:

TL6

 

.J32

Jacklin, Harold.

1980

Selected papers from Purdue University Automotive

 

Service Conferences, 1977-78-1979 ... 1980.

650  #0  $a Automobiles$v Congresses.

7.  Comparisons between monographs and serials

When a congress publishes both monographic and serial works, use successive Cutter numbers for serials and monographs.  For serials, add a work letter to the Cutter starting with the first serial entry, following the principles for corporate bodies (cf. G 220).  For monographs, add a date to the Cutter for the monograph, and then follow the principles of section 2.a.

Example:

QC612

 

.S4I54a

International Conference on the Physics of Semiconductors.

 

Proceedings ...

 

 

QC612

 

.S4I54b

International Conference on the Physics of Semiconductors.

 

Proceedings

 

 

QC612

 

.S4I545

International Conference on the Physics of Semiconductors, 9th, Moscow, 1968.

1968

Trudy ... 1969.

 

 

QC612

 

.S4I545

International Conference on the Physics of Semiconductors, 10th, Leningrad, 1968.

1968a

Trudy ... 1970.

8.  Commentaries

a.  Specific conferences.  If the work is a commentary on a specific conference, use the Cutter number of the conference, the date of the conference and a work letter or combination of work letters starting with z, za, zb, etc.  These works usually have a conference as the first subject.

Example:

F1405

 

.9

Salas Elgart, Pedro Félix.

.I5

El tratado interamericano de asistencia ... 1962.

1947z

 

611  20  $a Inter-American Conference for the Maintenance of Continental Peace and Security $d (1947 : $c Rio de Janeiro)

F1405

 

.9

Colina, Rafael de la.

.I5

El protocolo de reformas al ... 1977.

1947za

 

611  20  $a Inter-American Conference for the Maintenance of Continental Peace and Security $d (1947 : $c Rio de Janeiro)

b.  Conferences without specific years.  If the work is about a named conference in general (no specific year given), double Cutter.  The first Cutter represents the conference, the second Cutter represents the main entry.  Use the imprint date to complete the call number.

Example:

BX1300

 

.4

Cohort, Ronald W.

.I4C64

The importance of the Society ... 1982.

1982

 

611  20  $a International Conference for the Society of Jesus $c (Cincinnati, Ohio)

c.  Conferences as second Cutter.  In cases where the conference is the second Cutter, expand the second Cutter by adding a digit or digits to represent the main entry.  Use the imprint date to complete the call number.

Example:

HN750

 

.2

Johnson, Doris A.

.U5C654

A good community is the ... 1980.

1980

 

611  20  $a Community Development Association of America Conference $c (Swansea, S.C.)

d.  Conferences entered under title.  Cutter works about a conference that was originally entered under a title by using the Cutter of the original title.  Assign a second Cutter for the main entry.  Use the imprint date to complete the call number.

Example:

TA1673

 

.E9

Excimer lasers, 1983 (OSA, Lake Tahoe, Nevada) ... 1984.

1984

 

 

 

TA1673

 

.E9B34

Baker, Paul.

1984

What is the effect of ... 1984.

630  00  $a Excimer lasers, 1983 (OSA, Lake Tahoe, Nevada)

9.  Supplements and indexes

a.  Supplements.  Use the call number of the original work plus Suppl. for conference entries designated by the cataloger as supplements (cf. F 720 ).

b.  Indexes.  For indexes to serials and all works entered under a conference heading, use the call number of the original work and add Index (cf. F 720 ).

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