7A1.  Punctuation

For general instructions on prescribed punctuation, see 0F.

Separate introductory wording from the main content of a note by a colon and a space.

For punctuation within notes, follow the prescribed punctuation as provided in the rules.  If there is no guidance, then follow The Chicago Manual of Style.

End this area with a period except if a note contains an institution's local code.

7A2.  Sources of information

See 0C.

7A3.  Form of notes

Abbreviations and numerals:  Do not begin notes with single letter abbreviations or numerals.

Quotations:  Give quotations from the work or from other sources in quotation marks.  Follow the quotation by an indication of its source, unless that source is the work itself.  Do not use prescribed punctuation in quotations.

Formal notes:  Formal notes use a standard introductory word or phrase.  Do not use abbreviations for introductory words or phrases.

Informal notes:  When making informal notes, use statements that present the information as briefly as possible.

Copy specific information:  If the information recorded in a note applies only to the copy held by the archive, then the note should be designated as local by using the institution’s local code.

500 ## $a LC copy contains production footage added by director. $5 DLC (Use institution’s local code.)

7A4.  Combining notes

When appropriate, combine two or more notes into one.  If any of the information is copy specific, designate the note as local by using the institution’s local code.

500 ## $a This director’s cut version contains footage not included in the original release and a new ending; LC holds the director’s cut version (viewing copy) and the original release version (viewing print). $5 DLC (Use institution’s local code.)

7A5.  Order of notes

When recording notes which further describe data elements already found in the description, follow that sequence wherever possible, e.g., title, statement of responsibility, version, edition, distribution, physical description, series.  The order of the notes in this chapter do not strictly follow that order of data elements.

See also:

7.  Note Area