Geographic Coverage for Sets/Series:

The number of sheets required to provide complete geographic coverage for the area being mapped is given in a note if it is known or can easily be determined. Example:

However, if the information is included in the title statement, a geographic coverage not is not constructed. Example:

Or, if the physical description is closed (i.e., the specific material designation is preceded by a number) and the geographic coverage is identical with the extent of item in the physical description no note is constructed. Example:

Note that the emphasis in this note is on geographic coverage. The bibliographic description for a map series/set that requires six sheets to cover an area and includes separate sheets for three different subjects for each geographic segment of the area covered would contain a geographic coverage note. Example:

Even if the physical description is closed the note is still necessary because the number of sheets required to provide geographic coverage is different from the number of maps in the physical description. Example:


Record any information that described the physical details of a manuscript in a note.

The material with which a manuscript is produced (inks, watercolor, pencil, typewriting, etc.) is always described, within the cataloger’s ability to identify the medium. Examples:

As a descriptive term, the phrase Pen-and-ink is preferred to ink since the single word can easily be misconstrued.


The presence of a watermark on an item is generally noted for all manuscripts and for items produced before 1900.

If the mark can be easily described, the note is descriptive. Examples:

If the watermark(s) is difficult to describe, a generic note is used. Example:

See also: