5H. Order of multiple lines of physical description (Physical Description Area)
The order of multiple lines of physical description is based on the level of accessibility. The most accessible materials are given first, such as those for viewing. They are followed by less accessible materials, such as those for copying and preservation. Original materials and nitrate film are given last. The level of accessibility is determined by considering dimension, film base, generation, and access term, if utilized. When a generation or access term is not given in the line of physical description, the level of accessibility may be indicated by information elsewhere on the record, such as notes.
List video before film of a comparable generation or access level (e.g., a viewing copy would precede a viewing print).
300 ## $a 1 videocassette of 1 (VHS) (120 min.) : $b sd., col. ; $c 1/2 in. $3 viewing copy.
300 ## $a 4 film reels of 4 (ca. 120 min., 4,318 ft.) : $b sd., col. ; $c 16 mm. $3 viewing print.
300 ## $a 2 videoreels of 2 (ca. 120 min.) : $b sd., col. ; $c 1 in. $3 master.
300 ## $a 12 film reels of 12 on 6 (ca. 120 min., ca. 10,800 ft.) : $b sd., col. ; $c 35 mm. $3 interneg.
List complete material before incomplete material of the same generation or access level.
300 ## $a 6 film reels of 6 (55 min., 4,913 ft.) : $b sd., b&w ; $c 35 mm. $3 viewing print.
300 ## $a 2 film reels of 6 (r1, 6) (18 min., 1,610 ft.) : $b sd., b&w ; $c 35 mm. $3 viewing print.
Separate sound material is listed on a separate line of physical description immediately after the picture generation to which it corresponds. If there is no corresponding picture generation, record this material in the order given in the group 4 list below.
300 ## $a 6 film reels of 6 (23 min., ca. 2,066 ft.) : $b si., b&w. ; $c 16 mm. $3 dupe neg pic.
300 ## $a 6 film reels of 6 (23 min., ca. 2,066 ft.) : $b sd. ; $c 16 mm. $3 dupe neg track.
300 ## $a 10 film reels of 10 (ca. 104 min., 9,357 ft.) : $b si., b&w ; $c 35 mm. $3 master pos pic.
300 ## $a 10 film reels of 10 (ca. 104 min., ca. 9,357 ft.) : $b sd. ; $c 35 mm. $3 master pos track.
After determining the order of generation and/or access terms, list dimensions in ascending order (e.g., 1/2 in., 3/4 in., 12 in.).
When cataloging nitrate film and other moving image material on the same record, the nitrate film should follow all other materials listed.
Generation and access terms are listed below in four broad groups. The first three groups are arranged from the most accessible to the least accessible. Separate sound track generations are listed in group 4.
The terms listed in group 1 are to be used in order beginning with the most accessible material.
viewing copy [Optional access term for video]
viewing print [Optional access term for film]
theatrical projection print [Optional access term for film]
The terms listed in group 2 are to be used in alphabetical order, with the exception of the term "master" as applied to video. This optional access term precedes the film generation terms in group 2.
master [Optional access term for video]
CRI
dupe neg
dupe neg pic
interneg
interpos
master pos
master pos pic
neg
neg pic
pic
pos
pos pic
reversal dupe neg
reversal master pos
reversal pos
successive exposure master pos
successive exposure neg
work print
The terms listed in group 3 are to be used in alphabetical order.
kine neg
kine pos
original neg
original neg pic
original reversal pos
paper pos
The group 4 list is alphabetical, except for original sound tracks which are given at the end. Most frequently, separate tracks will be listed immediately after the picture generation to which they correspond. Tracks with no corresponding picture generation will follow all other material, except nitrate film. The order given below will apply only when there is no corresponding picture generation.
double edge neg track
double edge pos track
double edge track
dupe mag track
dupe neg track
dupe pos track
mag track
mag work track
master pos track
neg track
neg work track
neopilotone sync
pos track
pos work track
rerecorded neg track
rerecorded pos track
rerecorded track
track
work track
original mag track
original neg track
original pos track
Optionally, archives may develop their own order of physical descriptions. For example, an archive that holds a particular title in more than one collection may wish to group the material by collection first, using the order noted above for material in each individual collection.
See also: