Appendix N. Special Physical Formats (Interim method for computer files, sound recordings, videorecordings, and maps)
This appendix described the interim method for creating CONSER records for non-print serials. This approach is in effect pending the full implementation of USMARC format integration.
Format integration is being implemented in two phases. The first phase, implemented in early 1995, defines all variable fields for all types of publications. The second phase, scheduled for early 1996, will redefine fixed-length fields 006, 007, and 008. Once phase 2 is implemented, non-textual serials will be coded according to their physical format (field 008) as well as their seriality (field 006). Special physical features will be coded in field 007, as applicable.
With the implementation of phase 1, serial catalogers may now use fields specifically defined for non-print formats that were previously available only when creating records in other formats (e.g., field 538 that was defined only in the computer files format). These fields have been added to the CEG and are listed in the tables that follow in this appendix. While all variable fields are defined for all formats, only fields that are considered applicable to serials have been included in the CEG and in Appendix N.
Until phase 2 is implemented, CONSER catalogers must still input records in the serials format on OCLC, which limits the coding of the leader and fixed-fields. Specifically, these include:
1) Leader 06/Type of Record:
Code as "a" as this is the only code defined for serials.
2) 008 Fixed-length data elements:
The serial-defined 008 elements are coded. Bytes 22 and 23 (Form of Item and Form of Original Item) are coded as blank ( # ) as they do not relate to non-print serials.
3) 007 Physical Description Fixed Field:
Currently, field 007 can only be used for microforms and is not used for non-print serials.
Computer Files:
Computer file serials are cataloged according to AACR2 chapters 1, 9, and 12.
NAME |
CONTENT |
INSTRUCTIONS/COMMENTS |
|
Original strudy number for computer data files |
|
Input only when number remains constant |
|
GMD |
[computer file] |
|
|
Extent of item |
computer disks, computer laser optical discs, etc. |
Do not give field 300 for remote access computer files |
|
Other physical details |
col.; ds.; double sided, high density; etc. |
|
|
Dimensions |
|
Disks and cartridges- -to the nearest 1/4 in.; reels- -not given |
|
Accompanying material |
technical documentation |
Give only when material accompanies all issues |
|
General note |
|
Source of title is always given |
|
Type of computer file or data note |
system requirements, etc. |
May be useful for certain file types (e.g., numeric, graphic) |
|
System details note Mode of access note |
Internet access via email, ftp, etc. |
Required information, may be generalized Required for remote access serials; address may be given as well |
|
Information about documentation |
|
Use when documeentation is not issued with each piece |
|
System details access to computer files |
|
Optional field, data from field 538 |
|
Electronic location and access |
|
Access method and basic location information for remote access file is useful |
Sound Recordings:
Serial sound recordings are cataloged according to AACR2 chapters 1, 6, and 12, and the appropriate rule interpretations.
TAG |
NAME |
CONTENT |
INSTRUCTIONS/COMMENTS |
GMD |
[sound recording] |
|
|
Extent of item |
sound disks; sound cassettes; etc. |
Give when consistent |
|
Other physical details |
|
Give playing speed, groove characteristics, number of sound channels, etc. when constant |
|
Dimensions |
|
Differs for each type |
|
Accompanying material |
|
Give only when material accompanies all issues |
|
General note |
|
Give "Nature of artistic form and medium of performance" note for musical and artistic recordings when information is not obvious from description |
|
Participant or performer note |
|
Give names of performers when considered important and when they are likely to remain constant |
Videorecordings:
Serial videorecordings are cataloged according to AACR2 chapters 1, 7, and 12 and the appropriate LC rule interpretations.
TAG |
NAME |
CONTENT |
INSTRUCTIONS/COMMENTS |
GMD |
[videorecording] |
|
|
Extent of item
Playing time |
videocartridges, videocassettes, videodiscs, etc. |
Give only when constant; enclose in parentheses |
|
Other physical details |
|
Give sound characteristics, color, playing speed, as appropriate |
|
Dimensions |
|
Videotape- -give gauge (width) in inches or millimeters. Videodisc- -give diameter in inches. |
|
Accompanying material |
|
Give only when material accompanies all issues |
|
General note |
|
Use for notes on the nature or form of the item, source of title, accompanying material, and other general notes |
|
Creation/Production credits note |
|
Use for names of persons or groups that are responsible for the production on an ongoing basis |
|
Participant or performer note |
|
Give names of performers when considered important and when they are likely to remain constant |
|
System details note |
|
Record format availability (e.g., Beta, VHS) |
Cartographic Materials:
Cartographic materials published serially are cataloged according to AACR2 chapters 1, 3, and 12, and the appropriate rule interpretations (1). Map serials usually consist of atlases or series of maps cataloged as a collection.
TAG |
NAME |
CONTENT |
INSTRUCTIONS/COMMENTS |
Coded cartographic mathematical data |
|
Input coded information from Field 255 |
|
Geographic classification code |
|
For serials that cover a specific geographic area |
|
GMD |
[map] |
|
|
Cartographic mathematical data |
|
Includes a statement on the scale, projection, coordinates, etc. |
|
Extent of item |
atlases; maps; diagrams; etc. |
|
|
Other physical details |
|
col.; etc. |
|
Accompanying material |
|
Give only when material accompanies all issues |
|
Geographic coverage note |
|
Information in coded form is given in Field 052 |
See also: