583 Action Note

Field 583 may be used in serial records to provide information about preservation actions relating to an item, such as review of condition, queuing for preservation, and replacement of the printed copy with a microform. Field 583 is added to the record for the printed serial.

For those using the field to record preservation activities, a Standard Terminology for the MARC 21 Actions Note Field list is available.

Editing instructions

1. Do not input a period at the end of the field.

2. Input a semicolon between subfields, except between $3 and $n.

First indicator - Privacy

The first indicator position contains a value that specifies whether the contents of the field are private or not. The state of being private includes information that institutions do not want to display to the public.

# No information provided.

Value # indicates that no information is provided as to the privacy of the field contents.

583 ## $a filmed $f NEH project (SCH) $c 2001

0 Private.

Value 0 indicates that the field contains private information.

583 0# $a appraised $c197508 $l $25,000 $k Karl Schach

1 Not private.

Value 1 indicates that there is no private information in the field.

583 1# $a digitized $c 2006 $h University of Chicago Library $l committed to preserve $2 pda $5 ICU

Subfields

Subfields are input in alphabetic order, but subfields $3 and $n, when used, precede other subfields. Subfield $z may precede the remaining subfields.

$2 Source of term.

Subfield $2 contains a MARC code that identifies the source of the term used to record the action information. The source of the MARC code is Source Codes for Vocabularies, Rules, and Schemes (Resource Action Term Sources Codes) that is maintained by the Library of Congress. If different sources are recorded, separate fields should be used.

$3 Materials specified.

Subfield $3 contains information that indicates the part of the described material to which the field applies.

583 ## $3 v.1-50 $a condition reviewed; $c 19860207; $k Preservation Dept.; $l Paper brittle

$n Extent.

Subfield $n contains the extent, defined as the number of items involved.

583 ## $3 v.1-8 (1887-1895) $n 8; $a Preserve; ...

583 ## Replace; $n no. 3-5; $z Some numbers of LC copy sent to Delhi Field Office for preservation microfilm replacement 10-19-97. $5 DLC

$a Action.

Input in subfield $a a description of the action (e.g., condition reviewed, queued for preservation, preservation interim treatment, preservation completed).

583 ## Preserve

583 ## Queued for preservation

583 ## Replace; $z LC copy replaced by preservation microfilm 1998 $5 DLC

$b Action identification.

Subfield $b contains a code or designation assigned to identify a specific action. It may be a future or a past time. In conjunction with the appropriate action this may indicate date or accessioning, acquisition, classification, transfer, or description.

583 ## Preserve; $b PA-061; $c 12/4/1983

$c Time/date of action.

Subfield $c contains the concrete time or date of an action. It may be a future or a past time. In conjunction with the appropriate action this may indicate date of accessioning, acquisition, classification, transfer, or description.

583 ## Queued for preservation; $c 19861010

583 ## Preserve; $b PA-061; $c 12/4/1983

$d Action interval.

Subfield $d contains a statement defining a time period which cannot be expressed as a specific date (e.g., at end of academic term or every six months).

583 ## Appraise; $b OPR 80/144; $d Quinquennial

$e Contingency for action.

Subfield $e contains a designation of a time or time period in terms of an unpredictable event (e.g., at conclusion of court case, after death of daughter, or upon receipt).

583 ## Queued for preservation; $c 19861010; $e Priority

$f Authorization.

Subfield $f contains the text of, or citation to, a statute, action order, report, rationale, or rule governing a particular action.

583 ## Queued for preservation; $c 19861010; $e Priority; $f Title IIC project

$h Jurisdiction.

Subfield $h contains the name of a person, an institution, or a position or function within an institution, in whom or in which responsibility for an action is vested.

$i Method of action.

Subfield $i refers to the means or technique by which an action was performed (e.g., by mail, in person by phone for reference services, or scrap, incinerate, shred for disposition).

$j Site of action.

Subfield $j contains the location at which the described materials are acted upon, including the site at which they are consulted by users.

$k Action agent.

Subfield $k contains the person or organization which performs the action.

$l Status.

Subfield $l contains the condition or state of the described materials, sometimes but not always resulting from an action (e.g., physical condition, insurance value, or description status). For preservation activities, this subfield contains information about the condition of the item when the action is condition reviewed. This subfield may also contain information about the status of the item that caused preservation to be rejected (i.e., action is preservation rejected) or information about the disposition of the original item (i.e., action is reformatted).

$o Type of unit.

Subfield $o contains the type of unit, defined as the name of the unit of measurement. If subfield $n and $o are repeated in one 583 field, each subfield $o follows its associated subfield $n.

$u Uniform Resource Identifier.

Subfield $u contains the Uniform Resource Identifier (URI), for example a URL or URN, which provides electronic access data in a standard syntax. In field 583, subfield $u is used to record the location of external or supplemental information accessible electronically.

583 1# $a conserved $c 2004 $u http://www.uflib.ufl.edu/pres/repro/db/r=aaa0123 $2 pda $5 FU

$x Nonpublic note.

Subfield $x contains a note pertaining to an action on an item that is not displayed to the public.

$z Public note.

Subfield $z contains a note pertaining to an action on an item that is displayed to the public.

583 ## Replace; $z LC copy has been replaced by preservation microfilm $5 DLC

$5 Institution to which field applies.

Subfield $5 contains the National Union Catalog (NUC) symbol of the institution or organization that holds the copy to which the field applies. It is used in a note that does not apply to the universal description of the item. The source of the MARC code is MARC Code List for Organizations that is maintained by the Library of Congress.

583 ## Queued for preservation; $c 19861010; $e Priority; $f Title IIC project $5 DLC

$6 Linkage.

For instructions on the use of subfield $6, see field 880.

Related fields, etc.

583 Action Note (MARC 21 Format for Bibliographic Data)