1.4. Publication, Distribution, Etc. Area Including the Appendix

Table of Contents:

1.4.	1.4. Appendix

LC/PCC practice: Apply the MARC 21 repeatable 260 field when there are changes in the publication, distribution, etc., information of a multipart monograph, serial, or integrating resource. Guidelines for the application are posted on the Library of Congress Web site at http://www.loc.gov/catdir/cpso/260field.html and are included as an appendix to this LCRI.

LC/PCC guidelines for MARC 21 repeatable 260 field:

260 Publication, distribution, etc. (Imprint)

First indicator = Sequence of publishing statements

blank Not applicable/No information provided/Earliest available publisher

2 Intervening publisher

3 Current/latest publisher

Second indicator = Undefined

blank Undefined

Subfield $c (date of publication, distribution, etc.): only one 260 field may have subfield $c. The one 260 subfield $c in a record is also used to record an ending date of publication, distribution, etc., for a resource that has ceased or completed publication.

Application for multipart monographs and serials:

- Subfield $c should appear in the 260 field with indicators ##. It may not be present in that field

(1) if description is not based on first/earliest issue or part, or

(2) if the serial cataloger optionally does not provide it following CONSER Standard Record guidelines.

Application for integrating resources:

-Subfield $c should appear in the 260 field with indicators 3#.

Alternative for integrating resources: As long as there is only one 260 field, that 260 field may have both indicators ## and a subfield $c. When publication, etc., information changes, the indicators in that one 260 field need to be changed to 3# or the subfield $c needs to be moved to the new 260 field with indicators 3#.

LC practice: The decision to apply the alternative for integrating resources is cataloger’s judgment.

Subfield $3 (materials specified): give information to differentiate multiple 260 fields; use angle brackets if specific beginning and/or ending information is not known.

Application for multipart monographs*: volume numbering (found or assigned if creating a made-up set); optionally add dates of publication, distribution, etc., if helpful to clarify volumes published out of sequence

Application for serials*: usually chronological designations

Application for integrating resources: numbering assigned to updates if present; otherwise, publication dates

* Exception for multipart monographs and serials: subfield $3 can be omitted in the 260 field with indicators ## if the coverage of that information is clear from the other 260 field(s) and other data in the bibliographic record.

Order of 260 fields: Give fields in chronological order from earliest to latest.

Do not repeat specific changes of publication, etc., information in a 500 field . Use a 500 field if giving a general note about changes not given in an additional 260 field(s): e.g., “Place of publication varies.”

A. MULTIPART MONOGRAPHS and SERIALS

1. Creating the record for a multipart monograph or serial:

a. Give the earliest publication, etc., information in a 260 field.

260 ## $a Earliest place of publication, etc. : $b Earliest publisher, etc., $c Beginning date

2. Updating the multipart monograph or serial record because information has changed and the new information is necessary for identification or access:

a. Modify the existing 260 field only to add subfield $3.

260 ## $3 span for first publication statement: $a Earliest place of publication, etc. : $b Earliest publisher, etc., $c Beginning date

b. Add another 260 field for the current publication, etc., information.

260 3# $3 beginning information for later publication information: $a Current place of publication, etc. : $b Current publisher, etc.

3. Updating the multipart monograph or serial record because information has changed again and the new information is necessary for identification or access:

a. Do nothing to the 260 field with indicators ##.

b. Modify the 260 field with indicators 3# to change the first indicator to “2” and close the span of information in $3.

c. Add a third 260 field for the current publication, etc., information.

260 3# $3 beginning information for later publication information: $a Current place of publication, etc. : $b Current publisher, etc.

4. Updating the multipart monograph or serial record another time because information has changed again and the new information is necessary for identification or access:

a. Do nothing to the 260 field with indicators ## or to the 260 field with indicators 2#.

b. Modify the 260 field with indicators 3# to change the first indicator to “2” and close the span of information in $3.

c. Add a fourth 260 field for the current publication, etc., information.

260 3# $3 beginning information for later publication information: $a Current place of publication, etc. : $b Current publisher, etc.

B. INTEGRATING RESOURCES

1. Creating the record for an integrating resource:

a. Give the current publication, etc., information in a 260 field. (See Alternative for integrating resources above.)

260 3# $a Current place of publication, etc. : $b Current publisher, etc., $c Beginning date of integrating resource

2. Updating the integrating resource record because information has changed

a. Revise the existing 260 field to give current information in subfields $a and $b and add subfield $3.

260 3# $3 beginning information for this publication information: $a Current place of publication, etc. : $b Current publisher, etc., $c Beginning date of integrating resource

b. If the earlier publication, etc., information is necessary for identification or access, give it in a new 260 field.

260 ## $3 span for earlier publication information: $a Earlier place of publication, etc. : $b Earlier publisher, etc.

3. Updating the integrating resource record because information has changed again:

a. Revise the existing 260 field with indicators 3# to give current information in subfields $3, $a, and $b.

260 3# $3 beginning information for this publication information: $a Place of publication, etc. : $b Publisher,etc., $c Beginning date of integrating resource

b. Do nothing to the existing 260 field with indicators ##.

c. If the intervening publication, etc., information is necessary for identification or access, give it in a new 260 field:

260 2# $3 span for intervening publication information: $a Intervening place of publication, etc. : $b Intervening publisher,etc.

4. Updating the integrating resource record another time because information has changed again:

a. Revise the existing 260 field with indicators 3# to give current information in subfields $3, $a, and $b.

260 3# $3 beginning information for this publication information $a Current place of publication,etc. : $b Current publisher, etc., $c Beginning date of integrating resource

b. Do nothing to the existing 260 field with indicators ##.

c. Do nothing to the existing 260 field with indicators 2#.

d. If the intervening publication, etc., information is necessary for identification or access, add it in a fourth 260 field:

260 2# $3 span for intervening publication information: $a Intervening place of publication, etc. : $b Intervening publisher, etc.

EXAMPLES

Numbered multipart monograph

When first cataloged:

260 ## $a Chicago : $b ABC Publishers, $c 2009-

When publisher changes and the new information is necessary for identification or access:

260 ## $3 v. 1-3: $a Chicago : $b ABC Publishers, $c 2009-

260 3# $3 v. 4- : $a Chicago : $b DEF Publishers

When place and publisher changes and the new information is necessary for identification or access:

260 ## $3 v. 1-3: $a Chicago : $b ABC Publishers, $c 2009-

260 2# $3 v. 4-5: $a Chicago : $b DEF Publishers

260 3# $3 v. 6- : $a Boston : $b JKL Publishers

When publisher changes again and the new information is necessary for identification or access:

260 ## $3 v. 1-3: $a Chicago : $b ABC Publishers, $c 2009-

260 2# $3 v. 4-5: $a Chicago : $b DEF Publishers

260 2# $3 v. 6-8: $a Boston : $b JKL Publishers

260 3# $3 v. 9- : $a Boston : $b RST Publishers

Serial

When first cataloged:

260 ## $a Denver : $b Smith Publishers, $c 2009-

When publisher changes and the new information is necessary for identification or access:

260 ## $3 July 2009-Jan. 2010: $a Denver : $b Smith Publishers, $c 2009-

260 3# $3 Apr. 2010- : $a Denver : $b North Publishers

When place and publisher changes and the new information is necessary for identification or access:

260 ## $3 July 2009-Jan. 2010: $a Denver : $b Smith Publishers, $c 2009-

260 2# $3 Apr. 2010-<July 2010>: $a Denver : $b North Publishers

260 3# $3 <July 2011->: $a Minneapolis : $b Carl Publishers

When publisher changes again and the new information is necessary for identification or access and the serial ceases in 2013:

260 ## $3 July 2009-Jan. 2010: $a Denver : $b Smith Publishers, $c 2009-2013.

260 2# $3 Apr. 2010-<July 2010>: $a Denver : $b North Publishers

260 2# $3 <July 2011>- Jan. 2013: $a Minneapolis : $b Carl Publishers

260 3# $3 Apr. 2013-July 2013: $a Minneapolis : $b Hall Publishers

Integrating resource

When first cataloged: (See Alternative for integrating resources above.)

260 3# $a Seattle : $b Richards Co., $c 2009-

When publisher changes:

260 3# $3 2010- : $a Seattle : $b Haugen Co., $c 2009-

-- if the earlier publication, etc., information is necessary for identification or access, give it in a new 260 field:

260 ## $3 2009: $a Seattle : $b Richards Co.

When place and publisher change:

260 ## $3 2009: $a Seattle : $b Richards Co.

260 3# $3 2012- : $a Sacramento : $b Short Co., $c 2009-

-- if the intervening publication information is necessary for identification or access, give it in a new 260 field:

260 2# $3 2010-2011: $a Seattle : $b Haugen Co.

When publisher changes again:

260 ## $3 2009: $a Seattle : $b Richards Co.

260 2# $3 2010-2011: $a Seattle : $b Haugen Co.

260 3# $3 2014- : $a Sacramento : $b Long Co., $c 2009-

-- if the intervening publication information is necessary for identification or access, give it in a new 260 field:

260 2# $3 2012-2013: $a Sacramento : $b Short Co.

260 fields if all intervening information is included:

260 ## $3 2009: $a Seattle : $b Richards Co.

260 2# $3 2010-2011: $a Seattle : $b Haugen Co.

260 2# $3 2012-2013: $a Sacramento : $b Short Co.

260 3# $3 2014- : $a Sacramento : $b Long Co., $c 2009-