Cataloger's
Reference Shelf
Library of Congress Rule Interpretations
Cataloger's
Reference Shelf
Library of Congress Rule Interpretations
21.30J. Guidelines for Making Title Added Entries for Permutations Related to Titles Proper
Subsections:
1. General
b. Ampersand
c. Letters and initialisms (including acronyms)
1) With separating punctuation
2) Without spacing or separating punctuation
d. Numbers
1) Arabic numbers (excluding dates)
2) Dates
a) Dates representing a single year or span of years
b) Other dates
3) Roman numerals (excluding dates)
4) Spelled-out form
f. Other
a. Titles of monographs corrected by "[i.e. ...]" and "[sic]" or by bracketing missing letters
b. Titles of serials and integrating resources
5. Items with a collective title
6. Items without a collective title
b. Part or designation of part
d. Statement of responsibility
8. Introductory words to title proper
The guidelines in the following subsections represent an attempt to standardize, to a certain extent, practice in giving additional title added entries. They address title added entries for alternate forms (e.g., spelled-out form of an abbreviation, a number as a word) as well as other issues such as the treatment of alternative titles, corrected titles, items with collective titles. They are not meant to be an exhaustive treatment. Apply cataloger’s judgment to situations not addressed here. When in doubt, be liberal in making additional title added entries. Note, however, when a single title exhibits several of the above conditions, it is not necessary to make all the possible added entries; instead, limit the additional added entries to those judged to be most useful.
a. Abbreviations. When an abbreviation occurs as one of the first five words filed on in a title proper, make a 246 -derived title added entry substituting the corresponding spelled-out form of the abbreviation if it is thought that some catalog users might reasonably expect that the form was spelled out in the source.
b. Ampersand. When an ampersand (or other symbol, e.g., +, representing the word "and") occurs as one of the first five words filed on in a title proper, make a 246-derived title added entry substituting the word "and" in the language of the title.
c. Letters and initialisms (including acronyms). When a series of letters or an initialism occurs as one of the first five words filed on in a title proper, apply the following:
1) With separating punctuation ( FN). If the transcription shows separating punctuation, make a 246-derived title added entry in the form without any separating punctuation if it is thought that some catalog users might expect that the letters would be recorded in that form in the source.
2) Without spacing or separating punctuation. If the transcription does not show spacing or separating punctuation, normally do not make a 246-derived title added entry with spacing or separating punctuation.
d. Numbers. When a number occurs as one of the first five words filed on in a title proper, make a 246-derived title added entry as follows:
1) Arabic numbers (excluding dates). Make a 246-derived title added entry substituting the corresponding spelled-out form of the number in the language of the title proper if it is thought that some users of the catalog might reasonably expect that the form was spelled out in words in the source. In spelling out numbers in English, follow the style indicated in The Chicago Manual of Style, University of Chicago Press. For other languages, follow the preferred style of the language.
2) Dates:
a) Dates representing a single year or span of years. Do not make a 246-derived title added entry substituting the corresponding spelled-out form for dates written in arabic numerals representing a single year or a span of years. (Exceptionally, make such a 246-derived title added entry when it is the custom in a particular language, e.g., Chinese, to expect access through the written-out form of a date.) If , however, such dates are written in roman numerals, make a 246-derived title added entry substituting arabic numerals for the roman numerals.
b) Other dates. If dates other than those representing a single year or a span of years are written in roman numerals, make a 246-derived title added entry substituting arabic numerals for the roman numerals. Make a 246-derived title added entry substituting the corresponding spelled-out form if it is thought that some users of the catalog might reasonably expect that the form was spelled out in words in the source. Make this judgment regardless of whether the numerals in the source are arabic or roman.
3) Roman numerals (excluding dates). Make a 246-derived title added entry substituting arabic numerals for the roman numerals. Make an additional 246-derived title added entry substituting the spelled-out form of the number in the language of the title proper if it is thought that some users of the catalog might reasonably expect that the form was spelled out in the source.
4) Spelled-out form. Make a 246-derived title added entry substituting an arabic numeral for the spelled-out form if it is thought that some users of the catalog might reasonably expect that was the form in the source.
e. Signs and symbols. When a sign or symbol occurs as one or in one of the first five words filed on in a title proper, make a 246-derived title added entry substituting the name or a written form for the corresponding sign or symbol if this can be done concisely and if it is thought that some users of the catalog might reasonably expect that the sign/symbol would be recorded in that form in the source.
f. Other. If a title proper contains data within the first five words filed on for which there could be an alternate form that would be filed differently, make a 246-derived title added entry under that form if it is thought that some users of the catalog might reasonably expect that form to be given in the source.
See subsection 7. Portion of title proper below.
(For corrected titles other than titles proper, see subsection 10. Corrected titles other than title proper under the separate section "Guidelines for Making Title Added Entries for Other Titles Borne by an Item".)
In encountering titles proper that contain an incorrect form of some kind, insure that there is title access through both the incorrect and the correct forms.
a. Titles of monographs corrected by "[i.e. . . .]" and "[sic]" or by bracketing missing letters (cf. 1.0F1). When the "[i.e. ...]," "[sic]" or bracketed letter(s) technique is used to correct a title proper, make two title added entries: a 246-derived one for the title in its uncorrected form and one in its correct form.
Previous LC practice: From November 1995 through November 2002, LC did not use the 246-derived added entry technique to provide access to a title in its uncorrected form. This reflected LC's use of a previous system in which certain data enclosed within brackets in field 245 were ignored in filing arrangements. There will be no systematic attempt to update these records.
b. Titles of serials and integrating resources (cf. 12.0F, 12.1B1). When the title proper has been transcribed in a corrected form without using brackets, also make a 246-derived title added entry for the title as it appears in the source. (This treatment assumes that the title on later issues will be in the correct form on the pieces.)
5. Items with a collective title:
LC practice: If an item containing more than one work has a collective title, make a 245-derived title added entry only for the collective title.
6. Items without a collective title:
See the separate section "Items Without Collective Title."
a. Alternative title. For titles proper that contain an "alternative title," insure title access as follows:
1) to the complete title proper ( 245 -derived title added entry);
2) to the first part of the title proper up to the word "or" or its equivalent in another language ( 246 -derived title added entry);
3) to the part following the word "or" or its equivalent in another language (246-derived title added entry).
b. Part or designation of part. If the title proper contains a part or a designation of a part or both, make a 246-derived title added entry (usually for the part) when it is judged intelligible enough to be a likely candidate for access.
c. Partial title. Make a 246-derived title added entry for a portion of a title proper when it is judged that some users would consider the portion as the title proper.
This is often the case with art books whose title transcription begins with the artist’s name; many users might perceive that name as a statement of responsibility rather than a title.
d. Statement of responsibility. When a title proper begins with a separable statement of responsibility, make a 246-derived title added entry for the title without the initial statement of responsibility. Note that this applies regardless of whether a uniform title has been assigned the work or not, since the function of providing access through a varying form of title is separate and distinct from the function of collocation provided through a uniform title.
8. Introductory words to title proper:
If introductory words to the title proper were not transcribed as part of the title proper (1.1B1), make a 246-derived title added entry for the title including those words.
LC practice: Do not make title added entries for uniform titles. There may, however, be instances in which a title added entry is the same as the uniform title (e.g., cf. Subsection 7. d., immediately above).
See also: