Appendix D: ANSI/NISO Z39.71 and ISO 10324 Data Elements

Appendix D lists the data elements in the holdings statements specified in ANSI/NISO Z39.71, Holdings Statements for Bibliographic Items and ISO 10324, Holdings Statements--Summary Level and indicates the corresponding MARC holdings format content designation. ANSI Z39.71 replaces the two previous standards, Z39.44 (Serial Holdings Statements) and Z39.57 (Non-Serial Holdings Statements). The ANSI and ISO standards give the form for display of holdings statements, while MARC is a carrier for the data elements that are used to construct the display. Since ISO 10324 only covers summary holdings statements, some elements relate only to ANSI/NISO Z39.71.

When ANSI Z39.44, which included both summary and detailed holdings statements, was completed, its precursor, ANSI Z39.42, Serial Holdings Statements at the Summary Level, was withdrawn by ANSI. The ANSI Z39.42 specification was only slightly different from the summary holdings specifications in ANSI Z39.44 (and consequently in Z39.71). Because some institutions may have records conforming to Z39.42, the one Z39.42 data element that does not occur in Z39.44 or Z39.71 has been listed under the ANSI/NISO column and marked obsolete. In instances where there is no one-to-one correlation between the ANSI/NISO data element and a MARC content designator, a dash is used under the MARC column.

ANSI/NISO and ISO Data Elements	MARC Content Designators

Item Identification Data Area	004 Control Number for Related Bibliographic Record 010 Library of Congress Control Number 014 Linkage Number 016 National Bibliographic Agency Control Number 020 International Standard Book Number 022 International Standard Serial Number 024 Other Standard Identifier 027 Standard Technical Report Number 030 CODEN Designation

Location Data Area
Institution Identifier	852 Location $a Location
Sublocation Identifier	852 Location $b Sublocation or collection $c Shelving location
Copy Identifier	852 Location $t Copy number $p Piece designation 853-855 Captions and Pattern $t Copy 863-865 Enumeration and Chronology $t Copy number $p Piece designation
Call Number	852 Location $h Classification part $i Item part $j Shelving control number $k Call number prefix $l Shelving form of title $m Call number suffix

Date of Report Area	008/26-31 Date of report

General Holdings Area
Type-of-Unit Designator	863-865 Enumeration and Chronology 866-868 Textual Holdings
0 Information not available; not applicable	--
a Basic bibliographic unit	Presence of field 863 or 866
b Detailed holdings [obsolete]
c Secondary bibliographic unit: Supplements, special issues, accompanying material	Presence of field 864 (Enumeration and Chronology - Supplementary Material) or 867 (Textual Holdings - Supplementary Material)
d Indexes	Presence of field 865 (Enumeration and Chronology - Indexes) or 868 (Textual Holdings - Indexes)
Physical Form Designator	007 Physical Description Fixed Field /00 Category of material /01 Specific material designation code 842 Textual Physical Form Designator
Completeness Designator	008/16 Completeness
0 Information not available or retention is limited	0 Other
1 Complete (95-100%)	1 Complete
2 Incomplete (50-94%)	2 Incomplete
3 Scattered (less than 50%)	3 Scattered
4 Not applicable	4 Not applicable
Acquisitions Status Designator	008/06 Receipt, acquisition, or access status
0 Information not available; not applicable	0 Unknown
1 Other	1 Other receipt or acquisitions status
2 Received and complete or ceased	2 Received and complete or ceased
3 On order	3 On order
4 Currently received	4 Currently received
5 Not currently received	5 Not currently received
Retention Designator	008/12 General retention policy
0 Information not available; not applicable	0 Unknown
1 Other	1 Other general retention policy
2 Retained except as replaced by updates	2 Retained except as replaced by updates
3 Sample issue retained	3 Sample issue retained
4 Retained until replaced by microform or other presentation format	4 Retained until replaced by microform
5 Retained until replaced by cumulation, replacement volume, or revision	5 Retained until replaced by cumulation, replacement volume, or revision
6 Limited retention (only some parts kept)	6 Retained for a limited period
7 No retention (no parts kept)	7 Not retained
8 Permanent retention (all parts kept)	8 Permanently retained
# Permanently retained [Z39.42 OBSOLETE]

Extent-of-Holdings Data Area
Name of Unit	844 Name of Unit
Extent of Unit	866 Textual Holdings - Basic Bibliographic Unit 867 Textual Holdings - Supplementary Material 868 Textual Holdings - Indexes
Enumeration and Chronology	853 Captions and Pattern - Basic Bibliographic Unit 854 Captions and Pattern - Supplementary Material 855 Captions and Pattern - Indexes 863 Enumeration and Chronology - Basic Bibliographic Unit 864 Enumeration and Chronology - Supplementary Material 865 Enumeration and Chronology - Indexes 866 Textual Holdings - Basic Bibliographic Unit 867 Textual Holdings - Supplementary Material 868 Textual Holdings - Indexes
Gap and Nongap Breaks	863-865 Enumeration and Chronology $w Break indicator
Specific Extent Note	852 Location $z Public note 863-865 Enumeration and Chronology $z Public note 866-868 Textual Holdings $z Public note
Holdings Note Area	008 Fixed Length Data Elements may be used to generate notes 863-865 Enumeration and Chronology $q Piece physical condition 852 Location $q Piece physical condition $x Nonpublic note $z Public note 863-865 Enumeration and Chronology $x Nonpublic note $z Public note 866-868 Textual Holdings $x Nonpublic note $z Public note