Appendix L. Special Types of Cataloging (LC minimal level, newspapers, pre-pubs, reprints, rare serials)
This appendix focuses on cataloging records created according to special guidelines. Documentation relevant to the cataloging of each type is mentioned where appropriate.
1. LC Minimal Level Cataloging Records:
Following are the elements that are routinely given in original minimal level serial records created by the Library of Congress. Additional fields may be given when information is readily available. Name headings used in MLC records are searched against the LC name authority and bibliographic files. Name authority records are not created, but all names are given in AACR2 form.
When existing OCLC records are adapted for LC's minimal level serial titles the records are retained at the level originally input, except that level L records are upgraded to level 7. Full level records adapted for MLC use will frequently contain elements, including subject headings which are verified to assure that they are valid and properly constructed.
FIELD |
NAME |
COMMENTS |
Encoding level |
Original records = "7"; adpated full level = "#" |
|
LC control no. |
sf-prefixed (1984-) |
|
012 $i |
NST publication date |
|
ISSN |
When available |
|
Authentication code "msc" or "lcd" |
|
|
LC call number |
"WMLC" - prefixed or microform shelf number |
|
Main entry/unif. title |
Given as appropriate |
|
Title, Variant title, Edition, Publisher |
Given according to AACR2, as appropriate |
|
Extent of item |
$b and $c not given in original records |
|
Current frequency |
|
|
362 0 |
Designation |
|
Series |
Given according to AACR2 & CONSER policy |
|
Notes |
|
|
Corp. added entry |
At least one, as appropriate |
|
Prec./succ. entry |
Given as appropriate |
|
Holding institution |
"DLC" |
|
Serial record entry |
Entry in LC's check-in file |
|
Numbered copy info. |
Custody in LC |
2. Newspapers (As Cataloged in the United States Newspaper Program):
Following are the elements of the base level record that is used in the United States Newspaper Program. For further information on the Program, see A6. Newspapers are cataloged according to AACR2 chapters 1 and 12 and the Newspaper Cataloging and Union Listing Manual.
FIELD |
NAME |
COMMENTS |
ENC LVL |
"7" |
|
SER TP |
"n" |
|
PHYS MED |
"e" |
|
LC control no. |
"sn"-prefixed |
|
Authentication code |
"msc" in all records |
|
Uniform title |
As appropriate |
|
Title/Edition/Publisher |
Given according to AACR2 |
|
Variant title |
2nd ind. #, 0, 1, 3, 7 only |
|
Physical description |
|
|
Designation/Desc. based on |
|
|
Current/former frequency |
|
|
Notes |
If chief source is masthead, source of title note is not given |
|
Subject headings |
Used for ethnic/special interest/community newspapers |
|
Hierarchical place name access |
|
|
Other edition available |
|
|
Issued with entry |
|
|
Preceding/succeeding entry |
|
3. NSDP Prepublication Records:
NSDP creates provisional records to record the ISSN and key title assignment for a serial prior to its publication. Once the serial is published and NSDP has received a copy or a surrogate, NSDP completes the description, checks the headings, and adds "msc" or "lcd" to field 042.
NSDP also closes off and adds links to any related records at this time. Reminder: CONSER participants do not change prepub records. For further information, see C6, Reporting to NSDP.
FIELD |
NAME |
COMMENTS |
ENC LVL |
"8" |
|
ISSN center code |
"1" |
|
LC control no. |
"sn:-prefixed congrol no. |
|
012 $i |
Communication with publisher |
"1" = ISSN given to publisher in response to request for prepub assignment |
ISSN |
|
|
Source of acquisition |
Sub. address and price given when available |
|
Authentication code |
"nsdp" |
|
Name headings |
Given in authoritative or AA2 form |
|
Key title |
|
|
Title |
|
|
Variant title |
Given liberally for access to prepub record. Evaluated when record is updated with published issue in hand. |
|
Publisher, distributor, etc. |
|
|
Projected publication date |
Date is given in form of YYMM (e.g., April 1988 = 8804) |
|
Current frequency |
Given when supplied by publisher |
|
Preceding title |
Links are one way until after the prepub record is updated |
|
CONSER variable field |
PREPUB: publication expected [date] |
4. Regular-Print Reprints:
Serial records for regular-print are created according to the guidelines in LCRIs 12.0 and 12.0A. The description is based on AACR2 chapters 1 and 12 and LCRI 12.0B1.
FIELD |
NAME |
COMMENTS |
PUB ST |
Code for the original |
|
DATES |
Code for the original |
|
CTRY |
Code of place of reprint publisher |
|
FREQUN/REGULR |
Codde for the reprint (usually "u/u") |
|
SER TP |
Code for the original |
|
REPR |
Code as "r" |
|
Main entry heading |
Give as applicable |
|
Title |
Base on the original title page |
|
Edition |
Base on the original title page |
|
Publisher, distributor, etc. |
Base on the reprint title page |
|
Physical description |
Base on the reprint |
|
Designation |
Base on the original title page |
|
Series |
Give only if reprint is issued in series |
|
Linking complexities note |
Reprint note - give details of original (frequency, place and name of publisher, etc.) as appropriate |
|
Other edition available |
Give the entry for the original publication (optional) |
|
Preceding/succeeding entry |
If title has changed, create separate records and link, even when reprinted in the same volume |
5. Rare Serials:
CONSER records for rare serials may be created according to the normal guidelines provided in AACR2 and the LC Rule Interpretations. If desired, CONSER participants may also use the appropriate sections of the Descriptive Cataloging of Rare Books (DCRB) (1), namely, sections 0-4 (General Rules through the Publication, etc. Area) and section 7 (Note Area). For specific instructions on serials, see also Appendix C in the DCRB. Tagging for rare serial records is given according to the instructions set forth in the CEG,.
Creating records for the whole serial:
Chart 1. shows the data elements that are appropriate in CONSER records created for rare serials according to the provisions of the DCRB. Data elements given in this chart apply to the whole serial.
CHART 1. DATA ELEMENTS USED WHEN CATALOGING A SERIAL ACCORDING TO THE DCRB
DATA ELEMENT |
NAME |
INSTRUCTIONS |
Descriptive conventions |
Use code "dcrb" when cat. according to it. |
|
Institution to which a copy-specific added entry applies |
Input NUC symbol of inst. in an institution/copy-specific note or a.e. that is not appropriate to the description. |
|
Specific location in source is not given (3); is given (4) location in source |
Use when a rare serial has been cited in a bibliography. Use indicator 3 or 4 in conjunction with $c which contains the page numbers or other form of reference. |
|
570 |
Editor note |
Give personal editors, compilers, illustrators, or translators of serials in this note. |
655 |
Genre/Form heading |
Take from standard lists to allow generic access to materials. Give indicator 7 and $2 to indicate the source of the heading. |
Relator |
Give relator term or designation of function. |
|
Relator code |
May be used instead of textual terms. Codes are used from Part I of MARC Code List for Relators (Relator Codes). |
|
Hierarchical place name access |
Use to provide additional access to rare serials by hierarchical place names. |
|
Added entry- -Physical characteristics |
Use to include access terminology relating to the physical aspects of the serial. |
Creating records for individual issues of rare serials:
Individual issues of rare serials are cataloged as monographs using the Books format on OCLC and bibliographic level "m." Chart 2. shows the data elements that would be appropriate in records created for individual issues. Data elements given in chart 1 may also be applicable.
CHART 2. DATA ELEMENTS THAT ARE APPROPRIATE WHEN CATALOGING INDIVIDUAL ISSUES OF RARE SERIALS
DATA ELEMENT |
NAME |
INSTRUCTIONS |
Number of part/section Name of part/section |
Give the numeric/chronologic designation for the issue following the title in subfield $n and the name of any special issue in subfield $p. |
|
772 |
Parent record entry |
Optionally, this field may be used to link the record for the individual issue to the collective record for the whole serial. Set the first indicator value to "1." |
See also: