Appendix N.

This appendix described the interim method for creating CONSER records for non-print serials. This approach is in effect pending the full implementation of USMARC format integration.

Format integration is being implemented in two phases. The first phase, implemented in early 1995, defines all variable fields for all types of publications. The second phase, scheduled for early 1996, will redefine fixed-length fields 006, 007, and 008. Once phase 2 is implemented, non-textual serials will be coded according to their physical format (field 008) as well as their seriality (field 006). Special physical features will be coded in field 007, as applicable.

With the implementation of phase 1, serial catalogers may now use fields specifically defined for non-print formats that were previously available only when creating records in other formats (e.g., field 538 that was defined only in the computer files format). These fields have been added to the CEG and are listed in the tables that follow in this appendix. While all variable fields are defined for all formats, only fields that are considered applicable to serials have been included in the CEG and in Appendix N.

Until phase 2 is implemented, CONSER catalogers must still input records in the serials format on OCLC, which limits the coding of the leader and fixed-fields. Specifically, these include:

1) Leader 06/Type of Record:

Code as "a" as this is the only code defined for serials.

2) 008 Fixed-length data elements:

The serial-defined 008 elements are coded. Bytes 22 and 23 (Form of Item and Form of Original Item) are coded as blank ( # ) as they do not relate to non-print serials.

3) 007 Physical Description Fixed Field:

Currently, field 007 can only be used for microforms and is not used for non-print serials.

Computer Files:

Computer file serials are cataloged according to AACR2 chapters 1, 9, and 12.

TAG	NAME	CONTENT	INSTRUCTIONS/COMMENTS
036	Original strudy number for computer data files		Input only when number remains constant
245 $h	GMD	[computer file]
300 $a	Extent of item	computer disks, computer laser optical discs, etc.	Do not give field 300 for remote access computer files
300 $b	Other physical details	col.; ds.; double sided, high density; etc.
300 $c	Dimensions		Disks and cartridges- -to the nearest 1/4 in.; reels- -not given
300 $e	Accompanying material	technical documentation	Give only when material accompanies all issues
500	General note		Source of title is always given
516	Type of computer file or data note	system requirements, etc.	May be useful for certain file types (e.g., numeric, graphic)
538	System details note Mode of access note	Internet access via email, ftp, etc.	Required information, may be generalized Required for remote access serials; address may be given as well
556	Information about documentation		Use when documeentation is not issued with each piece
753	System details access to computer files		Optional field, data from field 538
856	Electronic location and access		Access method and basic location information for remote access file is useful

Sound Recordings:

Serial sound recordings are cataloged according to AACR2 chapters 1, 6, and 12, and the appropriate rule interpretations.

TAG	NAME	CONTENT	INSTRUCTIONS/COMMENTS
245 $h	GMD	[sound recording]
300 $a	Extent of item	sound disks; sound cassettes; etc.	Give when consistent
300 $b	Other physical details		Give playing speed, groove characteristics, number of sound channels, etc. when constant
300 $c	Dimensions		Differs for each type
300 $e	Accompanying material		Give only when material accompanies all issues
500	General note		Give "Nature of artistic form and medium of performance" note for musical and artistic recordings when information is not obvious from description
511	Participant or performer note		Give names of performers when considered important and when they are likely to remain constant

Videorecordings:

Serial videorecordings are cataloged according to AACR2 chapters 1, 7, and 12 and the appropriate LC rule interpretations.

TAG	NAME	CONTENT	INSTRUCTIONS/COMMENTS
245 $h	GMD	[videorecording]
300 $a	Extent of item Playing time	videocartridges, videocassettes, videodiscs, etc.	Give only when constant; enclose in parentheses
300 $b	Other physical details		Give sound characteristics, color, playing speed, as appropriate
300 $c	Dimensions		Videotape- -give gauge (width) in inches or millimeters. Videodisc- -give diameter in inches.
300 $e	Accompanying material		Give only when material accompanies all issues
500	General note		Use for notes on the nature or form of the item, source of title, accompanying material, and other general notes
508	Creation/Production credits note		Use for names of persons or groups that are responsible for the production on an ongoing basis
511	Participant or performer note		Give names of performers when considered important and when they are likely to remain constant
538	System details note		Record format availability (e.g., Beta, VHS)

Cartographic Materials:

Cartographic materials published serially are cataloged according to AACR2 chapters 1, 3, and 12, and the appropriate rule interpretations (1). Map serials usually consist of atlases or series of maps cataloged as a collection.

TAG	NAME	CONTENT	INSTRUCTIONS/COMMENTS
034	Coded cartographic mathematical data		Input coded information from Field 255
052	Geographic classification code		For serials that cover a specific geographic area
245 $h	GMD	[map]
255	Cartographic mathematical data		Includes a statement on the scale, projection, coordinates, etc.
300 $a	Extent of item	atlases; maps; diagrams; etc.
300 $b	Other physical details		col.; etc.
300 $e	Accompanying material		Give only when material accompanies all issues
522	Geographic coverage note		Information in coded form is given in Field 052