588 Source of Description Note

Codes

First indicator - Display constant controller

# No information provided

0 Source of description

1 Latest issue consulted

Second indicator:

# Undefined

Subfields:

a Source of description note (NR)

5 Institution to which field applies (NR)

6 Linkage (NR)

8 Field link and sequence number (R)

NOTE: See MARC 21 Format for Bibliographic Data (588 Source of Description Note) for code definitions not given below.

Description/Instructions

Field 588 is used for source of description notes: "description based on" and "latest issue consulted" notes. It is also used for notes containing administrative information about the record that are primarily of interest to other serials catalogers.

CONSER standard record (CSR)

The CSR requires description based on (DBO) information and the source of title (FN) on all CSR records even if cataloging is based on the first issue. This information should be combined into one 588 note.

The CSR also requires latest issue consulted (LIC) information on all CSR records even when the issue is already cited in a DBO note. Give the LIC information in a separate 588 note.

Follow the "order of notes" given in CEG section "5XX Notes" for inputting the 588 field. It is CONSER practice to input 5XX notes in numeric tag order. In cases where the record contains 533 and 539 notes, they are input as the last notes following any 588 notes.

The 588 note was proposed to provide a mechanism for positioning the note in OPAC displays. As the last note in the record, other significant notes are given prominence in the record display. Some institutions may also choose to suppress 588 notes from OPAC displays as they primarily contain information of interest to catalogers and other internal library users.

Notes that only cite the source of title and are coded 500 may appear in records that do not follow CSR guidelines (because they were created outside CONSER or were created before CSR guidelines were adopted).

500 ## Title from volume title page.

1. Source of description notes.

a. Description based on note.

Input a "Description based on" note on all CONSER standard records. (FN)

588 ## Description based on: Vol. 01 (2009.03); title from cover.

588 ## Description based on: anno 1, numero 1 (aprile 2009); title from title page.

588 ## Description based on: Vol. 19, published in 1976; title from cover.

588 ## Description based on: 2007/2008; title from title page.

588 ## Description based on: update no. 3, Sept. 2001; title from caption.

588 ## Description based on: 1:1 (summer 2009); title from caption.

588 ## Description based on: 119-gō (2009-nen); title from colophon.

588 ## Description based on: Volume 91, number 2 (fall/winter 2009); title from cover.

Input a "Description based on" note even if cataloging based on the first issue.

362 1# Began with: Vol. 1, no. 1 (2008).

588 ## Description based on: Vol. 1, no. 1 (2008); title from cover.

Practice before CSR guidelines: A "Description based on" note was input only when the description was based on an issue other than the first issue for serials.

b. Source of title proper information.

Provide information about the source of title on all CONSER standard records. This information is always combined with the "Description based on" note.

588 ## Description based on: Vol. 2, no. 2 (Feb. 1984); title from cover.

Cite the source of title even if it is the title page as required by the CSR.

588 ## Description based on: Numero 1 (Jul./Dic. 2009); title from title page.

588 ## Description based on surrogate of: #1 (2010); title from title page.

Source of title information is not required in derived records, for example records for e-serials derived from the record for the print version.

588 ## Description based on print version record.

Practice before CSR guidelines: For print serials, the source of title information was input only when the title proper was taken from a title page substitute.

c. Date viewed.

For electronic serials and integrating resources issued remotely, add the date viewed in parentheses to the combined "Description based on" and source of title note and the "Latest issued consulted" note.

588 ## Description based on: Vol. 1, no. 1 (2010); title from journal home page (ACS website, viewed Feb. 4, 2010).

588 ## Latest issue consulted: Vol. 1, no. 1 (2010) (ACS website, viewed Feb. 4, 2010).

588 ## Description based on: Apr. 2008; title from home page (publisher's Web site, viewed June 22, 2008).

588 ## Latest issue consulted: June 2008 (viewed June 26, 2008).

588 ## Description based on: May 14, 2010, title from caption (publisher's Web site, viewed on May 14, 2010).

588 ## Latest issue consulted: May 14, 2010 (viewed on May 14, 2010).

d. Latest issue consulted.

Input a "Latest issue consulted" note on all CONSER standard records.

588 ## Latest issue consulted: 2009.2 (2009 nian 2 yue).

588 ## Latest issue consulted: No. 1 (fall 2008).

588 ## Latest issue consulted: Vol. 2, issue 3 (July/Sept. 2009).

Do not combine the "Latest issue consulted" note with other notes, always give it as a separate note (LCRI 12.7B23).

362 1# Began with: Vol. 1, no. 1 (2008).

588 ## Description based on: Vol. 1, no. 1 (2008); title from cover.

588 ## Latest issue consulted: Vol. 1, no. 2 (2008).

362 1# Began with No. 1 (2010).

588 ## Description based on No. 1 (2010); title from HTML of issue (publisher's website, viewed March 2, 2010).

588 ## Latest issue consulted: No. 1 (2010) (viewed March 2, 2010).

Input a "Latest issue consulted" note even if cataloging with the last issue in hand or information about the last issue is known.

362 1# Ceased publication with vol. 12, no. 1, Jan. 1997.

588 ## Description based on: Vol. 4, no. 6/v. 5, no. 1 (Dec. 1989/Feb. 1990); title from cover.

588 ## Latest issue consulted: Vol. 12, no. 1 (Jan. 1997).

362 1# Began with: Vol. 1, no. 1 (Feb. 2006); ceased with Vol. 3, no. 4 (Nov. 2008).

588 ## Description based on: Vol. 1, no. 1 (Feb. 2006); title from caption (publisher's website, viewed May 17, 2007).

588 ## Latest issue consulted: Vol. 2, no. 2 (May 2007); (publisher's website viewed May 17, 2007).

Practice before CSR guidelines: The latest issue consulted note was used only when the latest issue in hand was not the last issue published or when it was uncertain whether the issue in hand was the last published. The note was not input when the latest issue was already cited in field 362 or in a "Description based on" note.

e. Changes to the description.

When updating an AACR2 record with an existing latest issue consulted note, replace the issue cited in the note with the designation for the more recent latest issue consulted.

When converting a pre-AACR2 record to AACR2, delete any existing 936 field and input a latest issue consulted 588 note.

The citation of the latest issue in the 588 note field should assure that the following information, if present in the record, is current as of that issue:

(i) Frequency in fixed fields (008/18) and field 310. [Required]

(ii) Publisher/issuing body. [Required]

(iii) Source of acquisition (field 037) including address (subfield $b) and price (subfield $c). [Optional]

Other variant information found on a later issue (e.g., title variations, changes in designation, physical description, and series statement) should also be noted in the body of the description itself and in notes. For information, see CCM Modules 3 and 16.

2. Notes containing other administrative information about the record.

CONSER may also use field 588 in records for the following:

To record information from publishers about significant forthcoming changes.

To record information about the bibliographic description considered useful to other catalogers.

a. Recording information received from publishers about significant forthcoming changes.

Occasionally, a participant receives information from publishers about future changes such as changes in country of publication, resumption of suspended publications, or the fact that the serial will be discontinued. The participant may use the 588 to convey this information to other users of the record. The OCLC symbol for the institution is given at the end of the note. At the time that the inputting institution or any other CONSER participant receives the issue reflecting the change, the record is updated and the note is removed.

588 ## To be issued in New York by Gordon & Breach beginning Jan. 1992. $5 DLC

588 ## Publication to be resumed by F&W Publications Inc. in Oct. 1999. $5 EZB

NOTE: If updating a record and removing a note that was input by the U.S. ISSN Center (042=nsdp), send a surrogate and printout to the Center so that ISSN's files can be cleared.

b. Recording useful cataloging information.

When a CONSER cataloger feels the need to explain peculiarities in the bibliographic description, such information may be recorded in a separate 588 field. Input the institution's OCLC code, in subfield $5, at the end of the statement.

588 ## Cannot determine relationship to Bowling illustrated, also published in New York, 1952-58. $5 DLC

588 ## Not related to serial with the same title also published in New Brunswick in the 1940s. $5 NYG

If the unresolved information that is described in the 588 field is later resolved by a cataloger who then modifies the record, the corresponding statement in the 588 field should be removed.

3. Former use of field 936 for "Latest issue consulted" note.

a. Latest issue consulted (936 LIC) in AACR2 records.

Prior to the implementation of the 2002 AACR2 rule revisions, field 936 was used in AACR2 records to express the latest issue consulted when cataloging the serial or updating the record.

936 ## Vol. 5, no. 22 (Apr. 1984) LIC

Catalogers should move the latest issue consulted citation in the 936 to a 588 note when making changes to a record.

936 ## 117th year, no. 48 (Nov. 30, 1995) LIC

588 ## Latest issue consulted: 117th year, no. 48 (Nov. 30, 1995).

See additional examples and explanation in the CCM Module 8.1.2.

b. Latest issue consulted (936 LIC) in pre-AACR2 records.

Under pre-AACR2 CONSER practice, field 936 was used to record the latest issue consulted (on which the cataloging was based) or to note the fact that no issue was consulted. When maintaining pre-AACR2 records according to pre-AACR2 CONSER practices, follow the guidelines in CEG 936 "Pre-AACR2 use of field 936."

First indicator - Display constant controller

The first indicator contains a value that enables the generation of a display constant preceding the note text.

NOTE: CONSER participants should not use the first indicator values 0 or 1 in CONSER-authenticated records for integrating resources and serials at this time. The Library of Congress and OCLC will announce the implementation of these values for use in the CONSER database at a future date pending implementation for CONSER file processing.

0 Source of description.

Value "0" is used to generate a display constant meaning source of description.

588 0# Vol. 2, no. 2 (Feb. 1984); title from cover.

588 0# Volume 2.

1 Latest issue consulted.

Value "1" is used to generate a display constant meaning latest issue consulted.

588 1# 2001.

Subfields

$a Source of description note.

Note containing administrative information about the record, such as source of description or latest issue consulted.

588 ## Description based on: 119e anne´e, no 3 (22 janv. 2010); title from title page.

588 ## Latest issue consulted: 102. Jahrg., Heft 5 (2008).

$5 Institution to which field applies.

Subfield $5 is used for notes that apply to one institution. In most cases, subfield $5 is used in rare book and special cataloging, but may also be used for institution-specific notes such as those relating to earlier or later cataloging treatment. For further instructions on the use of this subfield, see Headings - General Information.

CONSER catalogers also use the 588 field to clarify the status of a serial or relationships among descriptive records. The institution's symbol in subfield $5 identifies the CONSER institution that input the note.

588 ## Publication will be resumed in 2007, per email from publisher June 12, 2007. $5 WaU

588 ## Per email from publisher, 11 July 2002, journal has ceased in print, but may possibly be published electronically in future. $5 DLC

$6 Linkage.

For instructions on the use of subfield $6, see field 880.

Related fields, etc.

008/18, 310, 362, Notes - General Information, 500, 936

588 Source of Description Note (MARC 21 Format for Bibliographic Data)