C12.  Canadian/LAC Records

This chapter explains major differences in practice between the Library and Archives Canada and other CONSER participants and outlines the modifications CONSER catalogers may or may not make to LAC authenticated records.

"LAC-authenticated records" are records for Canadian imprints that have been authenticated by the Library and Archives Canada or ISSN Canada.  "Canadian imprint records" are records for Canadian imprint publications that have not been authenticated by LAC.  LAC-authenticated records are identified by the presence of nlc or isds/c or both in field 042 and may be modified by CONSER catalogers, subject to the restrictions cited in the Modification Chart, and without notification to LAC.  Canadian imprint records may be modified and authenticated by CONSER catalogers without any notification to LAC.  LAC will further authenticate the record when the publication is processed.

C12.1.  Background

The Library and Archives Canada, as a Center of Responsibility, authenticates its own and other CONSER participants' records for Canadian imprints and serials of Canadian interest.  ISSN-related elements (e.g., ISSN, key title) are supplied by ISSN Canada for Canadian imprints and any foreign imprints for which ISSN Canada has taken responsibility after agreement with another national center (e.g., Acta Press).  Most ISSN Canada records are also LAC-authenticated.

LAC uses RDA and has its own set of rule interpretations, which to a great extent parallel LC Rule Interpretations.  LAC follows the CEG in terms of system requirements when inputting and revising Canadian records online in CONSER.

LAC catalogs on AMICUS (LAC automated system) and contributes records to the CONSER database by sending MARC 21 tapes to OCLC (see A3.3.2).  For this reason, CONSER participants are restricted from making certain changes to LAC authenticated records, as noted below (C12.2.3).

LAC-authenticated records are identified by the presence of code "nlc" in field 042.  Those which have also been authenticated by ISSN Canada will also have code "isds/c" in the 042 field.  Records with just the latter code are rare but are to be considered LAC-authenticated for CONSER purposes.

C12.2.  Summary of what CONSER participants may or may not do

C12.2.1.  CONSER cataloguers may

1.   Authenticate Canadian imprint records not authenticated by LAC.

2.   Convert pre-RDA Canadian imprint records to RDA as long as this does not result in the consolidation and/or deletion of 1 or more LAC authenticated records. [C12.4.3]

3.   Modify LAC authenticated records subject to the restrictions cited in the Modification Chart below. [C12.2.3]

4.   Create an English record when the only record online is a LAC French record. [C12.3.1]

5.   Create a microform record when the only record online is a LAC microform record. [C12.3.2]

6.   Change the heading for a name or series in pre-RDA LAC authenticated records that conflict with the established form in the LC/NACO Authority File.

7.   Add or delete subject headings to/from LAC authenticated records.

C12.2.2.  CONSER cataloguers may not

1.   Further authenticate LAC authenticated records (except for the Library of Congress).

2.   Consolidate LAC authenticated records. [C12.4.3, C8]

3.   Change a French record to English.  [C12.3.1]

4.   Use LAC microform reproduction records.  [C12.3.2]

5.   Establish headings for Canadian bodies without first going through NACO [C12.5, see also C4.1.3]

CONSER participants MAY add to, change, or delete fields and/or data elements according to the following chart without notifying LAC.

C12.2.3.  Modification Chart

C12.3.  Differences between LAC records and other CONSER records

LAC records may contain certain fields and data elements that are assigned only by LAC.  In addition, cataloging practices vary because of rule interpretations and system requirements.  Major differences occur in two categories of serials–bilingual serials and microforms–described below.

C12.3.1.  Bilingual serial records

English and French are both recognized legally as official languages in Canada.  If a serial is bilingual (i.e., contains substantive portions of text in English and French), LAC creates two separate records, one in English and the other in French.  Unilingual English and French serials are described only in English or French, respectively.

Aside from the presence of notes in French, French records can be identified by the presence of "fre" in subfield $b of field 040.  If the French record represents a bilingual serial, the LC control number (010 subfield $a or $z) will have a "cf" prefix.  If, however, the French record represents a serial that is only in French, the control number will have a "cn" prefix.  If the serial begins as a French only publication and later becomes bilingual, an English record is created but the 010 and 016 do not change in the French record (i.e., they are not changed to "cf").

CONSER practice:

French language records (040 $b fre) are not used by CONSER participants because the notes appear in French.  If a French language record is the only record found for a serial that is all in French, the CONSER participant inputs a second record using English notes, subject headings, etc.  These are considered permissible parallel duplicates (see C7).

C12.3.2.  Microreproductions

LAC catalogs microreproductions according to the provisions of AACR2 chapter 11, in conjunction with RDA 1.11 and LAC's rule interpretations (rather than according to LCRI Chapter 11 and LC-PCC PS for 1.11).  LAC reproduction microform records can be recognized by the presence of field 534 which contains details of the original (other CONSER record includes field 533 which contains details of the reproduction).

CONSER practice:

LAC microform records are considered permissible duplicates.  If the LAC record is the only record on OCLC, the CONSER participant inputs a record created according to the provisions of LC-PCC PS 1.11 (i.e., description based on original with details of the microform given in field 533).

C12.4.  CONSER cataloger actions relating to LAC authenticated records

C12.4.1.  AACR2 and RDA records

LC and CONSER catalogers may add, change, or delete data to LAC-authenticated AACR2 and RDA records, according to the modification chart above (C12.2.3).

C12.4.2.  Pre-RDA records

LC and CONSER catalogers use pre-RDA LAC-authenticated records or convert such records to RDA when considered necessary, provided that the conversion does not result in the consolidation of one or more LAC-authenticated records (see below).  LAC will not convert records to RDA nor consolidate them to conform to current standards.  Name or series headings that conflict with the established form in the LC/NACO Authority File may be changed to the established RDA form by CONSER catalogers.

C12.4.3.  Consolidation of records (pre-AACR2 and/or AACR2)

LAC will not retrospectively recatalog in order to consolidate AACR2 or pre-AACR2 records by applying current rules and rule interpretations which were not in effect at the time the records were created.  LAC will also not change the principal access points of records from name to title, or change the qualifying terms in a uniform title from name to place, in order to consolidate a series of linked records.

When a serial whose title has not changed has been cataloged under a succession of corporate bodies according to pre-AACR2 rules, and an issue is in hand with a different body for which there is no record, CONSER practice would normally be to consolidate the records and convert to AACR2 with entry under title (when appropriate).  Rather than consolidating the records in such situations, LAC creates a new RDA record entered under a uniform title qualified by the corporate body.  CONSER catalogers may also follow this practice.

C12.5.  Name headings

C12.5.1.  Background (see also C4.1.3.)

LAC is the authoritative agency for the establishment of Canadian corporate bodies.  These include both government bodies and non-government bodies located in Canada.  Non-Canadian bodies that are found on Canadian imprints are not considered to be Canadian headings.

LAC does not input name authorities to the LC/NACO Authority File (NAF).  Therefore, headings found in LAC records may not be found in the NAF.  Once LC has used the heading, however, it will appear in the NAF.  LAC's authority records are available on the Canadiana Authorities interface, http://www.bac-lac.gc.ca/eng/services/canadiana/canadiana-authorities/Pages/canadiana-authorities.aspx, on AMICUS (LAC automated system), and in VIAF.

LAC establishes all Canadian corporate bodies (except Quebec government bodies) in English or French, or both when both forms exist or when a qualifier is different in English and French.

University of Toronto (English form only)

Library and Archives Canada = Bibliothèque et Archives Canada (both forms exist)

D.O.A. (Musical group) = D.O.A. (Groupe musical) (Qualifier necessitates both headings)

C12.5.2.  Quebec headings

LAC establishes Quebec corporate headings, except those for provincial government bodies, in English or French, or both when both forms exist or when a qualifier is different in English and French.  Quebec government headings are established only in French.  (Some of them have been established in both English and French in the past.)

Examples:

1.   Source:  A unilingual English serial with a corporate body existing in English form only.

Transcription:

245 04 The news spreader.

710 2# Quebec Young Farmers.

2.   Source:  A unilingual French serial with a corporate body existing in French form only.

Transcription:

245 03 Le producteur de lait québécois.

710 2# Office des producteurs de lait du Québec.

3.   Source:  A bilingual serial with a corporate body existing in both English and French.

Transcription of an English version record (a record cataloged in English):

130 0# Guide Montréal (Hotel Association of Greater Montréal)

710 2# Hotel Association of Greater Montréal.

Transcription of a French version record (a record cataloged in French):

130 0# Guide Montréal (Association des hôtels du Grand Montréal)

710 2# Association des hôtels du Grand Montréal.

4.   Source:  A unilingual English serial with a corporate body existing in both English and French forms because the qualifier differs in English and French (i.e., (Firm) and (Firme)).

Transcription of a record cataloged in English:

130 0# Investment news (Montréal, Québec) (F.N.)

245 10 Investment news.

710 2# Lévesque, Beaubien, Geoffrion (Firm)

NOTE:  The French form of the name of the body which is Lévesque, Beaubien, Geoffrion (Firme) will be used on a record cataloged in French if such a record is ever created.  The uniform title would be qualified with (Montréal, Québec).  In this case, LAC does not need a French version record.

5.   Source:  A unilingual French serial with a corporate body qualified by a place name that has both an English and French form because the qualifier differs in both English and French (e.g., (N.L.) and (T.-N.-L.)) or (B.C.) and (C.-B.).

Transcription of a record cataloged in French:

130 2# Evening times-globe (Saint-Jean, N.-B.)

245 14 The evening-times globe

Transcription of a record cataloged in English (if ever created):

130 2# Evening times-globe (Saint John, N.B.)

245 14 The evening-times globe

C12.5.3.  LAC local fields

LAC uses field 886 to provide the equivalent English or French official forms of headings, series, and uniform titles; and also for cross references and history notes.

When LAC-authenticated records are deleted the following local fields are retained in the "keep" record if they are assigned by LAC or ISSN Canada.

C12.5.4.  Canadiana Authorities

When establishing Canadian corporate bodies, the CONSER participant may check Canadiana Authorities.  For further instructions, see C4.

Canadiana Authorities is available as an online service and via FTP.  The printed edition of Canadiana was discontinued after the December 1991 issue and the microfiche edition after the December 2000 issue.  All AMICUS records created for Canadiana are available via file transfer through the MARC Records Distribution Service (MRDS).  This subscription service provides MARC 21 machine-readable Canadiana records.

Inquiries should be addressed to:

Bibliographic Description Division

Library and Archives Canada

550 Place de la Cité

Gatineau, QC J8T 0A7

CANADA

Fax: (819) 934-4388

Email:  BAC.Descriptiondesressources-Resourcedescription.LAC@canada.ca

URL:  http://www.collectionscanada.ca/canadiana/index-e.html

See also:

Section C.  Procedures and Instructions

CONSER Editing Guide:  Contents