In this topic:

C10.1.  Pre-AACR latest entry cataloging


C10.2.  Identification of latest entry records


C10.3.  Linking to latest entry records


C10.4.  Conversion to RDA


C10.5.  Identification of records created under integrating entry

This section provides basic guidelines for identifying and dealing with pre-AACR latest entry records.  It also describes the nature and resources covered by integrating entry according to RDA and related LC-PCC PSs.  Some of the instructions given below are also repeated in individual fields in Part II of the manual.  For more information on latest entry records, see Module 22 of the CONSER Cataloging Manual, "Interpreting Pre-AACR2 Serial Cataloging Records."

C10.1.  Pre-AACR latest entry cataloging

With a few exceptions, latest entry cataloging predates both editions of AACR cataloging rules.  A latest entry record describes the bibliographic history of a serial in a single record.  If the title has changed, the entry is under the most recent title, with earlier titles included in 247 fields in the MARC record.  (On printed cards, these titles appear as notes preceded by "Title varies:").  Likewise, if the serial is entered under a corporate body and the body has changed, the main entry is for the most recent body (or name of the body) with earlier bodies, or names, mentioned in the 550 field.  Latest entry records created under pre-AACR cataloging rules are coded "1" in the Entry Convention (S/L 008/34) element.

Although successive entry records are preferred, CONSER policy allows participants to input and authenticate latest entry records when performing retrospective conversion from retrospective cataloging, provided that successive entry records for all titles/bodies are not present on OCLC, and that all name/series headings are in AACR2 form.  Such participants may also authenticate a latest entry record found on OCLC, given the same provisions as above.

Both pre-AACR latest entry and successive entry records may exist on OCLC for the same title.  These are considered "allowable duplicates" and need not be reported to OCLC or changed in any way (C7.2.1).  However, only one latest entry record is allowed for a given serial.  If a serial is already represented on the OCLC database by a latest entry record covering a different span of time, the existing latest entry record may be amended to reflect the span that is most appropriate in the context of the CONSER database.

C10.2.  Identification of latest entry records

It is easy to identify a pre-AACR latest entry record when it is correctly coded as such.  However, due to changes in interpretations and practices, properly identifying records as latest entry may require careful scrutiny of the entire record.  The following elements identify a record as latest entry:

Entry convention S/L (008/34).  Records with code "1" in this fixed field element are true latest entry records.  The record has at least one 247 field or a 11X/550 combination.

247.  Field 247 contains earlier titles in latest entry records.  This field has also been used in certain cases (FN) in successive entry records.  Prior to AACR2, an exception was made for the use of field 247 in successive entry records.  When a title was grammatically linked to the issuing body on some pieces, and not on others, this was considered an allowable variation which could be expressed in the 247 field.

245 00 Bulletin - Council on Library Resources.

247 01 Bulletin of the Council on Library Resources

500 ## Title varies slightly.

If converting the record to RDA, the variant title, if a minor title according to RDA and the LC-PCC PS, is still treated as a title variation, not a title change.  However, the variant field should be tagged 246 rather than 247.

245 00 Bulletin / $c Council on Library Resources.

246 1# $i Some issues have title: $a Bulletin of the Council on Library Resources

NOTE:  In RDA cataloging, field 247 is used for recording title changes of integrating resources and in limited instances where electronic serials that do not retain their earlier titles.  For all serials, if a minor title change occurs, variant forms are entered in field 246.

11X/550.  A serial is cataloged according to latest entry if it is entered under a corporate body or conference name and the body or name of the body has changed and the earlier name(s) is given in a 550 field.

If records coded as "S/L 0" contain 247 fields for earlier titles or 11X/550 combinations, as described above, CONSER catalogers should recode the fixed field element to "1".

C10.3.  Linking to latest entry records

When linking to a title that is represented by both a successive entry record and a pre-AACR latest entry record, link only to the successive entry record.  Do not link to both records (i.e., do not add $w for both records).

If the related title is represented only by a latest entry record, apply the following:

1.   Link to the latest entry record if the related title in hand is not given in a 247 field on that record).


245  00  Title B. {Latest entry record}

247  00  Title A.

785  00  Title C.

245  00  Title C. {Successive entry record for title in hand}

780  00  Title B.

2.   Do not link to the latest entry record if the title is given in a 247 field on that record.  Instead, construct a link based on RDA choice and form of entry.  Do not add subfield $w to the link.

C10.4.  Conversion to RDA

Pre-AACR latest entry records are not to be converted to RDA nor split into successive entries (C9.3).

EXCEPTION:  If the latest entry has no 247 (i.e., there is no earlier title) and the latest entry has a 100, 110, or 111 and under RDA the latest entry would be under title or uniform title (not qualified by the body), the record may be converted to RDA by following instructions in C9.1.  In addition to the instructions given in C9.1., it will be necessary to change the fixed field S/L (008/34) code from "1" to "0".

C10.5.  Identification of records created under integrating entry

According to RDA and related LC-PCC PSs, integrating resources and in limited instances electronic serials that do not retain their earlier titles are cataloged according to guidelines for "integrating entry."  Under integrating entry, the title appearing on the current iteration is recorded as the title proper, earlier titles proper are given as former titles in field 247 on the same record.  Integrating entry conventions are similar to those of latest entry but they are applied to different types of resources.

Integrating resources

Several fixed and variable fields can be used to quickly identify records for integrating resources.  For complete information on the coding of fixed fields for integrating resources, see CEG Fixed Fields - General Information.  See CCM Module 35, "Integrating Resources, A Cataloging Manual" for additional guidelines for cataloging integrating resources and examples.

Related fields, etc.

B7, C9, Fixed Fields - General Information, Leader/07, 008/21, 008/34, 245, 547, Linking Fields - General Information, Appendix M

CCM Modules 22 and 31

See also:

Section C.  Procedures and Instructions

CONSER Editing Guide:  Contents